Administrative Assistant

The Administrative Assistant will play a key role in supporting the daily operations of 2 Managing Directors and overall office administration. This role involves managing schedules, coordinating communications, handling travel and ensuring the efficient flow of information. This role is on-site Monday through Friday in Midtown and requires a completed Bachelors Degree.

Client Details

Financial Services | Investment Management

Description

• Manage and maintain schedules, appointments, and calendars for 2 executives.
• Oversee office logistics: ordering supplies, catering, pantry items, etc.
• Assist with Reception support (as needed).
• Partner with other Administrative Assistants in the office with backup support and general administrative support.
• Coordinate and prepare meeting materials, agendas, and minutes.
• Handle correspondence, including emails, phone calls, and mail, ensuring prompt and professional communication.
• Organize and maintain files, records, and documents for easy access and retrieval.
• Assist in planning and executing department events or team activities.
• Support project coordination by tracking progress and ensuring deadlines are met.
• Monitor and order office supplies, ensuring availability for smooth operations.
• Perform other administrative tasks as assigned to support the department's needs.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

• Must have 3 - 5 years of administrative experience, financial industry preferred
• Strong interpersonal, communication, and problem-solving capabilities
• Strong organizational skills, attention to detail, and ability to prioritize
• Working knowledge of Microsoft Office suite, including Outlook, Word, and PowerPoint
• Must be able to lift and move up to 20 pounds at times
• Completed Bachelor's Degree is required
• Hours: 8:00am-5:15pm,
  • Willing and available to provide support nights and/or weekends on occasion as needed
  • Overtime eligible
  • Compensation: Base salary plus discretionary bonus. Non-Exempt Position

Job Offer

If you are an Executive Assistant or Office Manager, looking to make your next move, please apply!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.