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Administrative Assistant ll

Baptist Health

Lexington, KY

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Cardiovascular, Clinical Support, Conferences, Cross-Functional, Dental Insurance, Disability Insurance, Endoscopy, Financial Support, High School Diploma, Invasive Cardiology, Inventory Management, Life Insurance, Logistics, Meeting Minutes, Non-Invasive Cardiology, Operational Support, Plan Meetings, Sales, Schedule Development, Surgical Procedures, Team Player, Time Management
LOCATION
Lexington, KY
POSTED
1 day ago
Summary
Administrative Assistant II provides high-level administrative support to the Executive Director, Cardiovascular Services. This role is responsible for coordinating meetings, managing schedules, supporting departmental operations, and assisting with coordination of services for transition and moves.
Job Description:

Administrative Assistant II

Full-time I First Shift
Surgical Services I Lexington

Baptist Health Lexington Surgical Services Department encompasses several key areas: the Pre-Op Department, 20 operating rooms with a business office staff responsible for scheduling, a Postoperative Care Unit, an Endoscopy Department with dedicated pre- and post-op areas, and a Sterile Processing Department.

Description:
  • Oversees and coordinates activities for Invasive and Non-invasive Cardiology services.
  • Independently lead and execute special projects, collaborating cross-functionally as needed to ensure successful completion.
  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the Heart and Valve Center, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
  • Serves as a primary point of direct administrative contact and liaison with other departments internally throughout the organization and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
  • Organizes and facilitates meetings and special events, schedules and coordinates dates and times, venues, attendance, agendas, and facilities, takes minutes, and provides administrative support and follow-up on matters arising from meetings.
  • Maintains and updates office supplies for Cardiovascular Services
  • Maintains Executive Director's schedule.
  • Schedule meetings according to executive's guidelines.
  • Provide information on schedule to executive daily or more frequently as appropriate.
  • Coordinate schedule to provide effective use of executive's time.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
Requirements:
  • 3 years of Administrative Assistant experience.
  • High School Diploma or equivalent.
Benefits:
  • Health, Vision, Dental and Pet Insurance
  • Life Insurance
  • Short Term and Long-Term Disability and Life Insurance
  • Identity Theft Protection
  • Tuition Reimbursement up to $6,000 annually
  • Company paid Maternity and Paternity Leave
  • 5 days of Paid Time Off available upon hire
  • Bereavement Leave (includes pets)
  • PTO Sell Back Program
  • Compassionate Leave Sharing Program (PTO Donation)
  • Employee Support Fund, for employees in need of emergency financial support
  • Retirement with Company Match


Work Experience

Education
If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.

About the Company

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Baptist Health

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