Administrative Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

This temporary Administrative Assistant opportunity offers $26/hour for a 12-month assignment in Lexington, MA. The schedule is Monday-Friday, 9:00 AM-5:00 PM with a hybrid work arrangement (3 days onsite, 2 days remote, with Tuesdays required onsite). The position supports an HR and Talent Acquisition team, providing administrative, recruiting coordination, onboarding support, and employee lifecycle administration.

Key Responsibilities:

• Coordinate candidate interviews and scheduling activities
• Provide employment and policy information to candidates and employees
• Assist with onboarding and other pre- and post-employment documentation
• Support HR Business Partners and Talent Acquisition teams with administrative tasks
• Process employee actions from hiring through offboarding
• Take meeting notes and distribute summaries as needed
• Support recruiting and HR initiatives
• Develop process improvements and administrative efficiencies
• Anticipate team and leadership needs and recommend solutions
• Prepare reports, maintain files, and handle confidential information
• Assist with travel arrangements, expense reports, invoices, and general office support

Candidate Qualifications:

• High school diploma or equivalent required
• Minimum of 3 years of administrative experience
• Previous administrative support experience within HR, recruiting, or talent acquisition environments
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint)
• Experience using applicant tracking systems (ATS)
• Ability to manage multiple priorities in a fast-paced environment
• Proactive mindset with strong problem-solving abilities
• Preferred: Experience supporting recruiting activities in HR or staffing agency settings
• Preferred: Familiarity with SuccessFactors and other HR systems

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)