Administrative Assistant

Osceola County, FL

Kissimmee, FL

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Budgeting, Business Skills, Calendar Management, Communication Skills, Compensation and Benefits, Computer Terminals, Conference Management, Copying Machines, Customer Support/Service, Data Analysis, Documentation, Driver's License, English Language, Fax Machines, Health Plan, Human Resources, Inventory Management, Life Insurance, Maintain Compliance, Mathematics, Office Equipment, Operational Strategy, Operational Support, Operations Management, Performance Reviews, Plan Meetings, Prepare Correspondence, Printers, Problem Solving Skills, Proofreading, Public Administration, Record Keeping, Records Management, Seminars, Software Administration, Travel Planning, Typing, Vision Plan

LOCATION

Kissimmee, FL

POSTED

Today

Salary: $24.33 Hourly
Location : 1 Courthouse Square, Kissimmee, FL
Job Type: Full-time
Job Number: 02952
Department: CODE ENFORCEMENT
Opening Date: 05/15/2026
Closing Date: 5/22/2026 11:59 PM Eastern

General Description of Duties
NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAY GRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.
Under direction, the purpose of the position is to provide complex and specialized administrative support to the assigned executive level supervisor. Employees in this classification function at journey level and are accountable for the accuracy of both routine and non-routine administrative support duties performed as dictated by the nature of the department. Position is accountable for assigning, reviewing, and evaluating the work of entry level clerical staff. Performs related work as directed.

Essential Job Functions
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Coordinates and manages assigned office operations to support departmental goals and objectives; coordinates activities with other departments and agencies as needed.
Evaluates office procedures, schedules, and workflow, and recommends policies and procedures to improve efficiency and effectiveness of office operations; assists with specialized projects to support administrative processes of the department.
Performs a variety of complex and specialized administrative functions, e.g., analyzing data, typing, reports processing, documentation verification; gathers, interprets, and prepares data for studies and reports; provides information to supervisor.
Communicates official plans, policies, and procedures to staff; trains and motivates and evaluates assigned staff; reviews progress and directs changes as needed to supervisor/manager; maintains harmony among workers and resolves problems; initiates corrective measures for errors and complaints.
Receives telephone inquiries and concerns, ascertaining the nature of the call, and resolving personally, directing it to the appropriate individual or department, or acting as liaison to the assigned executive level supervisor.
Maintain confidentiality of information in the performance of duties.
Reviews and verifies budget documentation to ensure compliance.
Attends meetings for the dissemination of information as required by the assigned supervisor.
Generates various complex and specialized correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department; develops and generates material for speaking engagements and official correspondence.
Reviews and verifies budget documentation to ensure compliance with pre-established budget guidelines and requirements; may maintain office supply inventories.
Performs a variety of critical record keeping duties; manages and maintains department record keeping and filing systems and relevant materials appropriate to assigned unit.
Attends meetings for the dissemination of information as required by the assigned manager.
May maintain weekly/monthly calendars and schedules for the assigned supervisor; may coordinate and prepare agendas, e.g., scheduling, meetings, travel arrangements, conferences, seminars.
Performs duties as assigned/necessary which are related, or logical in assignment to the position.

Minimum Qualifications

Education: High School Diploma or GED.
Experience: Four (4) years of responsible experience in administrative/secretarial support functions or an equivalent combination of education, certification, training, and/or experience.

Miscellaneous: Must possess and maintain a valid Florida Driver's License
Knowledge, Skills and Abilities

Thorough knowledge of modern records management techniques; skill in planning, organizing, and coordinating schedules, meetings and travel arrangements.
Thorough knowledge of the principles and practices of modern public administration; knowledge of human resource administration.
Ability to understand, follow, and supervise written and oral instructions.
Ability to communicate effectively verbally and in writing.
Skill in establishing and maintaining effective working relations with all levels of management, employees, other departments, officials, and the general public; skill in the principles and techniques of customer service skills.
Skill in preparing complex correspondence, summaries, and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation, and grammar.
Skill in performing routine mathematical computations and tabulations accurately and efficiently.
Skill in typing 65 WPM.
Ability to access, operate, and maintain various software applications.
Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.
Skill in reading, updating, and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, and documentation proofing.

PHYSICAL DEMAND REQUIREMENTS:

Physical demand: Sedentary

10 pounds maximum lifting.
Occasional (up to 1/3 of the work time) lifting, carrying, pushing, and pulling.
Some occasional walking or standing may be required.
Expressing or exchanging ideas by spoken word or perceiving sound by ear.
Good eyesight for production or the safety of self and others.

Employee Benefits

Welcome to a workplace that values you. Osceola County offers a comprehensive benefits package to fit your needs and the needs of your family.

Join us in making a difference in our community, knowing we're here to support you every step of the way.

Group Health, Dental, Vision, and Life Insurance

Medical and Dental Insurance at no cost to the employee. In addition, the County contributes 83.5% to the dependent(s) premium coverage.

Deductions Per Paycheck - HRA Base Plan

Coverage

Employee

Employee + 1

Family

Health-HRA Base

$0.00

$130.46

$202.93

HRA Buy-Up

$37.60

$174.33

$271.19

Dental Base

$0.00

$12.72

$23.42

Dental Buy-Up

$3.35

$19.24

$32.63

Vision

$3.42

$6.84

$9.15

Short-Term Disability

$0.00

N/A

N/A

Long-Term Disability

$0.00

N/A

N/A

Short-Term and Long-Term Disability

At no cost to the employee. The County offers Short-Term and Long-Term Disability at 60% of the employee's weekly base salary. The employee has the option to purchase an additional 10% coverage.

Employee Assistance Program (EAP)

EAP provides confidential counseling and referral services to employees and their family members at no cost.

Employee Wellness Program

Employee Wellness Program promotes a variety of activities to encourage total well-being including physical, emotional, and financial health. Rewards can be earned.

Gym Membership Reimbursement

Gym Membership Reimbursement, up to $20.00 per month.

Basic Life Insurance Policy

At no cost to the employee, equal to one time the employee's annual salary, rounded to the next thousand dollars. Employees can opt to buy additional Life Insurance.

Employee Health Center

The County provides a private health center for County Employees and eligible dependents. The Employee Health Center offers an array of primary care services, including sick visits, enhanced by x-ray services, pulmonary tests, lab work, and a dispensary offering over 200 generic medications onsite. Services at the Health Center are offered at no cost to the employees and their eligible dependents.

Employees who are enrolled on the County's Medical plan have access to the Employee Health Center on day one of employment. The Health Center is available to patients 8 years of age and older.

Vacation & Sick Leave Accruals

Service Time

Accruals Per Month

1 month - 5 years

8 hours

5 years and 1 month - 10 years

10 hours

10 years and 1 month - 15 years

12 hours

15 years and 1 month - 20 years

13.34 hours

20 years and over

16.66 hours

Sick Leave Accruals

Classification

Accruals Per Month

Full time employees

8 hours

Part time employees

4 hours

Paid Holidays

Paid Holidays + 1 Floating Holiday (to be chosen by the Employee)

New Year's Day
Martin Luther King Jr. Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Thanksgiving - Day After
Christmas Eve
Christmas Day

Administrative Leave

40 hours of Administrative Leave per fiscal year for Exempt employees.

Sick Leave Bank

Available to employees experiencing a catastrophic medical related event, with up to 240 hours per fiscal year. Enrollment required.

Vacation/Sick Leave Buy-Back Program

Eligible employees may sell back up to eighty (80) hours of accrued leave per fiscal year. (This program is subject to availability of funds and may be amended or terminated at any time without notice.)

Paid Bereavement Leave

Up to five (5) working days off.

Tuition Reimbursement

Up to $1,600 per Fiscal Year, for degree seeking employees. Degree must be related to employee's current position.

Membership in the Florida Retirement System

The County is a Florida Retirement System Employer! For Fiscal Year 2025, County contribution for Regular Class members is 13.63%, subject to a mandatory 3% employee contribution. Rates and Contributions are set by Florida Legislation.

A 457b Deferred Compensation Program

A 457b Deferred Compensation Program is also available to help employees boost their retirement saving goals, with pre-tax and post-tax contributions, as well as IRA plan options. Employee sponsored.

Employee Recognition Program

We see your hard work, and we celebrate it! Through our Employee Appreciation Committee and the "You've Been Caught Doing Good" program, we recognize outstanding performance or accomplishments with prizes including monetary rewards and merchandise.
01

Are you a U.S. Military Veteran?

02

Are you electing to claim Veteran's Preference? (If electing to claim Veteran's Preference, be sure to complete the Veteran's Preference Eligibility Form located on the home page of NeoGov.)

03

Do you possess a High School Diploma or GED?
04

Briefly explain and list the years of experience you have in administrative or secretarial support roles. Ensure this experience is detailed in the "Work Experience" section of your application. If you have no such experience, please write "N/A."
05

Please detail your experience with organizing and scheduling meetings, travel arrangements, conferences, seminars, etc. This experience should be reflected in the "Work Experience" section of your application. If you have no such experience, please indicate "N/A."
06

Are you able to type at least 65 WPM? (Must be able to pass a typing test)
07

Please list all software applications you are familiar with and the level of proficiency (Basic, intermediate, or advanced).
08

Do you possess a valid Driver's License? If yes, what state?
Required Question

Administrative Assistant

Osceola County, FL

Kissimmee, FL

About the Company

Osceola County, FL

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