Administrative Assistant III

Posting Information

Posting Information

Posting Number 2026723 Posting/Functional Title Administrative Assistant III University Pay Plan Title Administrative Assistant III Location San Marcos Department English Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,646 - $4,400 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Basic math skills
• Ability to prioritize own workload as various deadlines change during the semester
• Ability to use the following University systems: Internet Native Banner (INB); SAP; SSB; Logi
• Demonstrated skills in effective communication, both orally and in writing, with various university offices, as well as with faculty, staff, and students

Preferred Qualifications

• Ability to develop semester schedules for 100+ faculty and assign classroom and office space
• Ability to act as office manager
• Ability to assist program faculty, directors, and coordinators in completing tasks
• Ability to propose and develop needed projects to streamline departmental processes

Job Description

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

Job Duties

• Develop course schedules for faculty
• Oversee registration activities such as adds/drop and departmental approvals, students enrolled in wrong classes, necessary overrides, administrative course changes
• Monitor course enrollments and make decisions, as needed
• Oversee hiring procedures for all salaried hires; maintain candidate files; prepare new hire packets
• Oversee certain departmental budgets
• Submit PCRs for all salaried departmental hires
• Prepare documents (minutes, reports based on oral or written instructions, department statistics reports, etc.)
• Assist departmental advisor with course substitutions and other curricular matters
• Act as liaison between chair and students/faculty; answer questions, take messages, make appointments
• Act as liaison and provide leadership with other administrative assistants and technical staff in the department
• Act as liaison with program faculty, directors, and coordinators
• Serve as time administrator as needed for staff, faculty, and graduate assistants
• Coordinate/plan annual departmental events
• Develop and maintain a filing and tracking system for general correspondence, employment inquiries, faculty personnel files

Additional Information to Applicants Job Open Date 08/07/2026 Job Close Date (posting closes at midnight) 08/21/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/58101

Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• Portfolio
• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have knowledge of basic math skills?

• Yes

• No

• • Please describe a time when you had to make an important decision independently without being prompted.

(Open Ended Question)

• • Describe a time you had to think strategically to adapt to shifting goals or priorities.

(Open Ended Question)

• • Do you have the ability to prioritize your own workload as various deadlines change during the semester?

• Yes

• No

• • Do you have experience using university systems or systems like it? (Internet Native Banner (INB); SAP; SSB; Logi)

• Yes

• No

• • Have you demonstrated skills in effective communication, both orally and in writing, with various university offices, as well as with faculty, staff, and students?

• Yes

• No

• • Is there anything else you would like to add about your experience and how it aligns with this position?

(Open Ended Question)