Administrative Assistant III

Posting Information

Posting Information

Posting Number 2027144 Posting/Functional Title Administrative Assistant III University Pay Plan Title Administrative Assistant III Location San Marcos Department IDEA Center Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Compensation (Monthly Salary or Hourly Rate) $3,646.00 - $4,467.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School Diploma/GED
• Excellent verbal and written communication skills, including creating and preparing clear, concise, and grammatically correct documents and emails.
• Experience working in a collaborative oce setting.
• Experience in providing exceptional customer service.
• Procient in Microsoft Oce Suite, including Excel, Outlook, Word, and Teams.
• Demonstrated attention to detail, strong organizational skills, and ability to follow written and oral instructions.
• Ability to work under pressure, work without supervision, handle multi-task projects and complete work within established deadlines.

Preferred Qualifications

• Bachelor's degree.
• Experience working in a college or university environment. Previous Texas State University administrative experience. Experience using enterprise software. (i.e., SAP, Oracle, Workday, etc.) for purchasing transactions.
• Experience using Student Information Systems. (i.e., Banner) Experience maintaining electronic records and ling systems on a shared server.
• Experience managing faculty and undergraduate research funds and travel support.

Job Description

Reporting directly to the Dean of the Honors College, the Administrative Assistant III provides comprehensive administrative and operational support to the faculty and staff of the Honors College, with a particular focus on operations related to undergraduate research.

This position plays a key role in supporting the College's academic, student, and administrative functions, with particular emphasis on undergraduate research and creative activity.

The Administrative Assistant III contributes to these efforts through effective coordination, communication, financial and administrative support, event and program coordination, and day-to-day operations that help advance the mission of the Honors College.

Job Duties

Purpose

Reporting directly to the Dean of the Honors College, the Administrative Assistant III provides administrative support to the staff and faculty of the Honors College, including in particular its work in support of undergraduate research. As part of its multifaceted work on campus, the Honors College supports students, faculty, and departments/schools as they pursue and expand research and creative activity opportunities for undergraduate students across the university and its disciplines. We support students and faculty regardless of if they are enrolled in the Honors College

Duties/Responsibilities:

• Supervise students who provide front desk operations, Act as a rst point of contact for students and visitors with regard to Honors College undergraduate research activities.
• Provide administrative support for a growing program that works with faculty and students across campus, including managing department les, records, calendars, and websites.
• Coordinate arrangements for meetings, forums, and other events. Assist with procurement and purchasing, create purchase orders and reimbursements, monitor and/or order oce supplies.
• Process travel arrangements, applications, and reimbursements using Concur and other platforms.
• Reconcile and monitor program budgets to provide routine budget reports; assist with the hiring process of full and part-time individuals. Maintain condentiality with oce relations and personnel les. Perform other duties as assigned.
• Answer phone, screen or transfer calls, take messages, answer questions, refer to other offices as appropriate
• Hire, supervise, train, and plan work for student assistants
• Perform other duties as assigned

Additional Information to Applicants Job Open Date 11/04/2026 Job Close Date (posting closes at midnight) 11/18/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/58572

Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation #1
• DD 214/DD1300
• Veteran's Preference
• Letter of Recommendation #2

Supplemental Questions

Required fields are indicated with an asterisk (*).