Administrative Assistant III

Administrative Assistant III

Salary

$58,260.80 - $64,771.20 Annually

Location

City Hall, City of Livonia, MI

Job Type

Regular Full-Time

Job Number

1286 o.c.

Department

Administrative Services

Opening Date

10/22/2026

Closing Date

11/8/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

The City of Livonia is an Equal Opportunity Employer

SALARY INFORMATION

$58,260.80 - $64,771.20 Annually

• Starting Salary: $58,260.80
• After Six Months of Successful Employment: $59,155.20
• After One Year of Successful Employment: $60,195.20
• Maximum salary is achieved after three successful years of employment.

NOTE: Annual salary adjustments may also occur, based on collective bargaining agreements.

JOB RESPONSIBILITIES

An employee serving in the classification of Administrative Assistant III in the Mayor's Office must have the knowledge, experience, and skills to interact with government officials, other departments, and the public within a confidential office. An employee in this classification:

• Prepares and processes e-agenda items by Electronic Information Transmittal
• Composes and types letters and memos, official commendations, proclamations, reports, and other written copy for the Mayor
• Assists the Mayor in various community service projects in which the Mayor is involved
• Conducts research
• Handles inquiries and concerns from citizens in person or by telephone with requisite follow-up
• Schedules Personnel Review Committee meetings and administers the accompanying paperwork
• Reserves rooms and does set-up for the Leadership Staff Meetings, as well as other meetings and activities
• Oversees the petty cash account
• Prepares payroll and processes purchase orders
• Oversees and/or arranges for maintenance of office equipment; and
• Other related duties necessary or as assigned

MINIMUM QUALIFICATIONS AND APPLICATION PROCESS

By the closing date of the announcement, an applicant must:

• Be a citizen of the United States or a resident alien with the right to work in the United States; and
• Have a high school diploma or a valid equivalency certificate; and
• Have a minimum of three years of full-time, paid secretarial or administrative support work experience within the last six years. (Equivalent part-time experience may be substituted for full-time experience); and
• Have a minimum of three years of work experience utilizing Microsoft Word and Outlook.

PARTS OF EXAMINATION AND WEIGHTS

Written Test - 50% Interview - 50%

NOTE: A maximum of 10 applicants who score the highest on the written test will be invited to the interview. If three applicants or fewer pass the written test, the external interview panel will be waived, and the parts of the examination and weights will be 100% written test. Applicants must pass the written test and interview in order to be placed on the eligible list.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Microsoft Office Suite tools
• Standard business communication
• Time management and work prioritization

Skills:

• Proficiency in English, grammar, spelling and arithmetic
• Quality written and verbal communication
• Attention to detail
• Problem solving

Ability To:

• Interact professionally and effectively with colleagues, and the public
• Maintain confidentiality of the office
• Shift priorities as needed
• Be a self-starter
• Maintain clerical records and compile reports from this information
• Work in a collaborative, team environment
• Take direction

NOTE: At the time of appointment, applicants are required to pass a pre-employment medical examination conducted by a physician authorized by the City of Livonia.

PURPOSE: The purpose of this examination is to establish an eligible list to fill current, future, regular, and/or temporary vacancies.

HOW TO APPLY: Applications can be completed anytime online at www.governmentjobs.com/careers/livonia. If work experience and/or specific skills are listed as qualifications, it will be the responsibility of the applicant to describe their experience and/or skills sufficiently in the Education and Work Experience sections of the application so that it may be determined if they meet the stated qualifications. Applicants who do not comply will be disqualified from further consideration. Attachments or resumes are not accepted in place of completing the information requested on the official application. Applicants will be notified by e-mail of the next steps in the examination process.

PROBATIONARY PERIOD: Appointees must satisfactorily complete a six-month probationary period before the appointment will be considered regular.

The following is a brief overview of the benefits offered for this position. A new employee orientation will occur for each new, regular employee and will include detailed information about the benefit offerings.

PAID TIME OFF

Employees receive vacation and sick time based on their years of service. New employees accrue vacation and sick time at a rate of eight hours per month. Upon completion of the six-month probationary period, employees are also entitled to four personal business days each year.

There are fourteen paid holidays each calendar year: New Year's Day, Martin Luther King Jr. Day, President's Day, Good Friday, Memorial Day, Juneteenth, Fourth of July, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve.

MEDICAL BENEFITS

Medical and prescription drug coverage is offered through Blue Cross Blue Shield of Michigan. An employee has the choice between four plans and pays a monthly premium determined annually during each open-enrollment period which is in January of each year. New employees are eligible for medical coverage the first of the month following 30 days of employment.

The City also allows full-time employees who have health insurance through another provider to opt out of the City's medical coverage and receive $1,000 per year (paid monthly) in lieu of coverage.

DENTAL & VISION

Dental and vision insurance are also available for regular employees through Delta Dental and EyeMed, respectively. The employee pays a monthly premium determined annually during each open-enrollment period which is in January of each year. New employees are eligible for these insurances the first of the month following employment.

LIFE INSURANCE

The City covers the premium of a Life Insurance policy in the amount of one times the annual base salary plus $2,000.00 for full-time employees. Coverage begins the first of the month following 30 days of employment.

DEFINED CONTRIBUTION PLAN

The City offers a Defined Contribution (401a) plan which is currently administered by Empower Retirement. Employees contribute 4.5% with a contribution rate of 13% from the City. Contributions for new employees begin six months from the date of hire. The City's contributions and earnings on those contributions are vested after four years of service.

Employees who wish to contribute more than 4.5% can open a Deferred Compensation (457) plan which is also administered by Empower Retirement.

RETIREMENT HEALTH SAVINGS PLAN

The City has established a Retirement Health Savings Plan for employees to assist with healthcare related costs in retirement. The Employee contributes 2% of their pay and the City contributes $100 per paycheck to this Plan. The City's contributions and earnings on those contributions are vested after four years of service.

CLOTHING VOUCHER

Each regular, general employee who does not otherwise receive a clothing allowance and has completed the six-month probationary period is eligible for a $125 clothing voucher each fiscal year to purchase departmental-approved clothing.

JACK E. KIRKSEY RECREATION CENTER MEMBERSHIP

All regular employees are eligible for a complimentary membership to the Jack E. Kirksey Recreation Center. Employees may also pay the difference in cost to upgrade their membership to add additional members of their household.

VOLUNTARY SUPPLEMENTAL BENEFITS

Employees are eligible to enroll in the City's voluntary supplemental benefit program which offers accident, critical illness, hospital indemnity, and short-term disability coverage along with, identity theft protection and legal assistance.

01

Do you have a minimum of three years of full-time, paid secretarial or administrative support work experience within the last six years? (Equivalent part-time experience may be substituted for full-time experience)

• Yes
• No

02

Do you have a minimum of three years of work experience utilizing Microsoft Word and Outlook?

• Yes
• No

Required Question

Employer City of Livonia

Address Livonia City Hall, 33000 Civic Center Drive

3rd Floor Civil Service Department

Livonia, Michigan, 48154

Phone (734) 466-2530

Website http://www.livonia.gov