Description
?SAIC is seeking a highly organized and motivated Executive Administrative Assistant to support MACH-TB. This position will play a critical role in providing administrative and logistical support to ensure the smooth execution of hypersonic flight test operations. The individual will be located at the customer site and serve as the central point of communication and coordination for travel arrangements, scheduling, reporting, and mission preparations. This position requires travel to various test ranges and provides an opportunity to support mission-critical national defense programs.
Key Responsibilities:
Travel Coordination:
Coordinate travel arrangements for customers, including air travel, lodging, and ground transportation for onsite test events
Prepare and submit travel expense reports and manage all related documentation to comply with government travel regulations (e.g., Joint Travel Regulations)
Scheduling and Calendar Management:
Manage and maintain schedules for the MACH-TB Test Execution Team, including meeting coordination, appointment scheduling, and reminders for executive staff
Serve as a point of contact for all scheduling needs, ensuring alignment between various stakeholders and organizational priorities
Document Preparation and Reporting:
Assist in preparing reports, meeting minutes, and briefing packages to support leadership decision-making
Manage version control for presentation materials and ensure accuracy in deliverables submitted to leadership and stakeholders
Maintain organized records of mission plans, correspondence, and other program artifacts in compliance with records management guidelines
Mission Operational Support:
Travel as needed (25-30%) to test ranges to provide onsite administrative and logistical support during mission preparations ahead of hypersonic test events
Support scheduling of on-site activities, coordinate team access, and assist with test event preparations to ensure seamless execution of missions
Work directly with government and contractor personnel to address operational needs, such as badging, logistics, and event coordination
Prepare and submit Visit Access Requests (VARs) for government leadership, ensuring timely processing and compliance with security requirements
Qualifications
Basic Qualifications:
Active Secret Clearance required (or the ability to obtain and maintain a clearance)
High school diploma or equivalent; post-secondary education or certifications in business administration or a related field preferred
Minimum of 5 years of administrative experience , with previous experience supporting executives, government program offices, or technical teams
Proven ability to manage complex schedules, travel arrangements, and coordination activities involving multiple stakeholders
Strong technical proficiency with MS Office applications, including MS Teams,Word, Excel, PowerPoint, and Outlook
Exceptional written and verbal communication skills, with the ability to compile, organize, and present information in a clear and professional manner
Ability to handle multiple tasks effectively, prioritize responsibilities, and maintain attention to detail in high-tempo environments
Preferred Qualifications:
REQNUMBER: 2612476
SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability