Administrative Assistant II

Corporate Profile:

Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.

Job Summary:

Acquisition Professionals LLC is looking for an Administrative Assistant to support our client in Washington, DC. Supporting a front office. The Administrative Assistant will provide administrative support to staff ensuring correspondence is properly prepared and error free; provide adequate office support: phone coverage, office supplies are available, and office equipment operational (paper, toner etc), and other tasks assigned accordingly.

Responsibilities:

Duties and responsibilities may include but not be limited to:

• Provide comprehensive administrative support to executive leadership, including scheduling, correspondence, and office coordination.
• Manage calendars, meetings, travel arrangements, and executive briefings.
• Prepare reports, briefing materials, charts, and presentations for leadership use.
• Conduct research and compile data to support decision-making and program initiatives.
• Maintain organized filing systems (electronic and hard copy) and ensure document accuracy and compliance.
• Serve as a liaison between leadership, internal teams, and external stakeholders.
• Coordinate office operations and support special projects as assigned.
• Handle sensitive or confidential information in accordance with agency policies.
• Ensure timely communication and follow-up on action items across teams.

Education/Certifications:

• High school diploma or its equivalent.
• 5 years of experience.(Govt preferred)
• Technical training and certifications are desired.

Desired Qualifications:

• 3–5+ years of administrative experience supporting senior leadership or executives.
• Experience in federal or government environments is strongly preferred.

Required Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience preparing executive-level presentations and reports.
• Familiarity with office management tools, scheduling platforms, and document management systems.
• Strong organizational and time-management abilities
• Ability to work independently on projects requiring research and analysis
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Professional judgment and discretion handling confidential information
• Ability to multitask in a fast-paced environment
• Strong interpersonal skills and customer service orientation
• Ability to obtain and maintain a government security clearance (background investigation required).
• U.S. citizenship or valid work authorization as required for federal contracts. 

Personal Qualities:

• The ideal candidate is a proactive, detail-oriented professional who thrives in a structured environment, demonstrates sound judgment, and excels at supporting senior leaders through strong organizational and analytical skills. They are comfortable working independently while contributing to broader organizational goals.

Corporate Summary:

Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, small business. Acquisition Professionals LLC was founded in 2014 by President/CEO Luwanna K. Clark. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.