Administrative Assistant II|

Administrative Assistant II|

Job Category: Admin/Clerical
Contract Duration: 9 Months
Location: Richland, WA

Job Description

Under minimal supervision, perform advanced, diversified, and confidential administrative duties and provide day-to-day administrative support. Perform administrative activities on behalf of management, including interaction with staff within the organization and with other staff.

Perform secretarial and administrative duties supporting normal department functions, including:

Word processing, record keeping, and filing
Arranging meetings and scheduling activities
Answering telephones and directing visitors
Providing administrative support to management and department functions
Principal Accountabilities

Maintain documents in accordance with recordkeeping requirements.
Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures.
Monitor department personnel qualifications to ensure qualifications are properly maintained.
Facilitate new department staff onboarding, including supplies, equipment, and office orientation.
Schedule performance appraisals and prepare personnel-related paperwork/records, including SSIS and ERCS.
Prepare reports, correspondence, and presentations, often of a confidential nature, for senior management and the board.
Provide office management and administrative support for the department.
Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner; answer questions as able as a first point of contact.
Distribute department mail and faxes daily, monitoring sensitive items and alerting appropriate staff in a timely manner.
Maintain office supply inventory and place special orders within budget or as approved.
Coordinate department facility and equipment needs, including office furniture, printers, and work orders.
Serve as department subject matter expert for the AR system.
Generate ARs, prepare weekly reports, and track all actions to timely closure.
Coordinate dispositioning of AR-CF CRs.
Design and maintain the CF Corporate SharePoint site.
Initiate contract requisitions and changes.
Coordinate annual funding of all CF contracts.
Serve as credit card custodian and reconcile monthly billing.
Register staff for training.
Perform other duties as assigned.

• Ability to handle sensitive and confidential information professionally and with discretion.
  Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Access.
• Strong administrative, organizational, planning, and time management skills.
• Ability to handle complex projects and work under pressure and tight schedules.
• Ability to perform work with minimal supervision.
• Detail oriented with the ability to be creative and participate as a valued team member.
• Ability to solve problems, exercise good judgment, and make good decisions.
• Effective oral and written communication skills.
• Ability to take initiative and act independently.
• Good interpersonal skills.
• Ability to effectively interface with management/staff of various organizations and the senior management team