Administrative Assistant II

Posting Information

Posting Information

Posting Number 2027001 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location San Marcos Department Department of Engineering Technology Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,333.34 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or equivalent
• 3-4 years min. experience in office environment
• Customer service experience
• Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams
• Experience in planning events

Preferred Qualifications

• 5-6 years of experience in an office setting
• Expense report experience

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

• Provide administrative support and perform a variety of work activities including:
• Assist the AAIII with everyday administrative support
• Handle all registration issues, particularly overrides
• Process all student travel
• Scholarships - Offers, Compliance, Awards
• Process all Faculty Course Evaluations
• Maintain Google Calendar and 25Live - entering classes and conference/meeting schedules
• Maintain inventory of all office supplies
• Maintain the graduate database and enrollment reports
• Submit facility work orders via AiM
• Assist with scheduling, coordinate and gather data for events/meetings, special events, luncheons, as needed
• Other duties as assigned

Additional Information to Applicants Job Open Date 09/10/2026 Job Close Date (posting closes at midnight) 09/18/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/58404

Applicant Document

Required Documents

• Resume
• Cover Letter
• Letter of Recommendation #1

Optional Documents

• Unofficial Transcripts (all in one document)
• Curriculum Vitae
• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications
• Letter of Recommendation #2
• Other Required Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have proficiency in Adobe Sign, SAP, Qualtrics, Concur and/or Teams software?

• Yes

• No

• • Do you have a high school diploma or equivalent?

• Yes

• No

• • Do you have experience providing customer service?

• Yes

• No

• • Do you have proficiency in using Microsoft Office software (Word, Excel, Power Point and Outlook)?

• Yes

• No

• • Do you have event planning experience?

• Yes, I have event planning experience

• No, I do not have event planning experience

• • Do you have experience as an administrative assistant in an academic setting or other professional setting?

• Yes

• No