Administrative Assistant II

Posting Information

Posting Information

Posting Number 2027110 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location San Marcos Department Department of Geography and Environmental Studies Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,458.33 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School Diploma or GED
• Ability to communicate effectively by creating clear, concise, and grammatically correct work products, including-written report, memo, email, in person, and telephone communications.
• Ability to type and proofread correspondence, and utilize common office equipment such as computer, copier, scanner and printer.
• Experience with MS Office or Office 365.
• Experience working in a high-volume office while multi-tasking, prioritizing workload, creative problem solving, and completing projects within deadlines.
• Demonstrated ability to work independently and in collaboration with others.

Preferred Qualifications

• Knowledge of university or higher education administrative processes
• Experience supporting office operations or providing administrative assistance
• Experience supervising or coordinating student workers or peers
• Experience with event planning and coordination, including logistics and execution
• Familiarity with social media platforms and content management
• Experience managing shared email inboxes or responding to high-volume inquiries
• Experience with inventory tracking or supply management
• Familiarity with scheduling systems, room reservations, or calendar management
• Experience with travel requests and expense reporting processes
• Ability to take initiative and lead projects or events with minimal oversight

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

• Greet, screen, and assist office visitors.
• Supervise student office workers by organizing, prioritizing, and directing work assignments and special projects and keep track of due dates for all assignments and projects.
• Manage and maintain department social media accounts.
• Maintain room reservation system.
• Track and maintain office and promotional materials inventory.
• Coordinate desktop copies of textbooks for Instructors of Record.
• Take an active staff leadership role in the planning and coordination of department events including conferences, award ceremonies, and speaker receptions.
• Maintain and respond to inquiries sent to department email account.
• Maintain department calendar and add events/due dates as necessary.
• Coordinate departmental colloquiums activities including reception planning, set up and breakdown.
• Assist faculty and students as needed.
• Attend university staff development workshops and /or training sessions as appropriate.
• Assist with travel requests and expense reports as needed.
• Other duties as assigned.

Additional Information to Applicants Job Open Date 10/19/2026 Job Close Date (posting closes at midnight) 10/27/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/58886

Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).