Administrative Assistant II

Posting Information

Posting Information

Posting Number 2027120 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location Round Rock Department St. David's School of Nursing Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,255.00 - $3,750.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school graduate or GED.
• A minimum of two (2) years of office experience within an academic setting.
• Administrative experience in a school, office, or university setting.
• Experience using independent problem-solving and decision-making skills.
• Experience using strong interpersonal and communication skills with the ability to work and communicate with a diverse group of students, including international students and prospective families.
• Skilled in using Microsoft Word, Excel, and PowerPoint.
• Experience using the ability to maintain confidentiality.
• Experience working with electronic documents.
• Experience using strong organizational skills that demonstrate the ability to prioritize work assignments.
• Experience with Social Media announcements.
• Ability to read and understand written and verbal instructions, correspondence, reports, etc.
• Prioritize workload and assignments and be able to work well under pressure.
• Other duties as assigned.

Preferred Qualifications

• An associate or bachelor's degree.
• Three years of administrative experience.
• Knowledge of student recordkeeping.
• Prior work in a nursing academic setting and experience working with graduate students.
• Familiarity with the Family Educational Rights and Privacy Act (FERPA).
• Experience using computer programs and student information systems such as Banner, Logi Reporting Systems, Degree Works, Slate, Teams, Canvas, Canva, and Qualtrics.
• Experience in marketing/promoting programs and/or events.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

JOB OVERVIEW:

The Administrative Assistant II position primarily provides advanced administrative and general clerical support to graduate nursing academic programs and secondarily, provides support to all nursing programs.

JOB DUTIES:

• Serve as first point of contact for graduate program inquiries and announcements (in person, via email, phone, social media, and/or mail) and schedule applicant and student appointments.
• Assist the MSN/DNP Admissions and Retention Coordinator with admission and registration processes as delegated by the MSN Program Coordinator and DNP Program Director, creating and maintaining electronic files as needed.
• Record, track, and keep records of data for each program track to assist the MSN Program Coordinator and DNP Program Director with creation and completion of reports as needed.
• Work with the MSN Program Coordinator and DNP Program Director or designated faculty to create meeting agendas and take meeting minutes for graduate program meetings and committees.
• Create clinical badges for all graduate students and graduate faculty, and monitor badge supply inventory.
• Assist in the planning and execution of graduate program orientations and other graduate and School of Nursing events, including but not limited to assisting with ordering of food, room set-up, photography, and social media management.
• Manage and keep records of graduate student and faculty compliance with licensure requirements, vaccinations, payments related to program costs, and all other student compliance requirements.
• Other duties as assigned.

Additional Information to Applicants Job Open Date 10/23/2026 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/58092

Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation #1
• DD 214/DD1300
• Veteran's Preference

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a High School Diploma or GED?

• Yes

• No

• • Do you have a minimum of two years of office experience within an academic setting?

• Yes

• No

• • Do you have administrative experience in a school, office, or university setting?

• Yes

• No

• • Do you have experience using independent problem-solving and decision-making skills?

• Yes

• No

• • Do you have experience using strong interpersonal and communication skills with the ability to work and communicate with a diverse group of students, including international students and prospective families?

• Yes

• No

• • Do you have experience in using Microsoft Word, Excel, and PowerPoint?

• Yes

• No

• • Do you have experience using the ability to maintain confidentiality?

• Yes

• No

• • Do you have experience working with document scanning and electronic documents?

• Yes - 3

• No - 2

• • Do you have experience using strong organizational skills that demonstrate the ability to prioritize work assignments?

• Yes - 3

• No - 2

• • Do you have experience with social media in a professional setting?

• Yes

• No

• • Do you have the ability to read and understand written and verbal instructions, correspondence, reports, etc.?

• Yes

• No

• • Do you have the ability to prioritize workload and assignments and be able to work well under pressure

• Yes

• No