Administrative Assistant II - Rock Eagle 4-H Center

University of Georgia

Athens, GA

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JOB DETAILS

SKILLS

Administrative Skills, Adobe Acrobat, Adobe Contribute, Background Investigation, Billing, Communication Skills, Computer Software, File Maintenance, Financial Management, HVAC, Housekeeping/Cleaning, Maintenance - Pool, Microsoft Excel, Microsoft Internet Explorer Browser, Microsoft Outlook, Microsoft Windows Operating System, Microsoft Word, Operational Strategy, Operational Support, Prepare Correspondence, Record Keeping, Reporting Skills, Retirement Plan, Time Management

LOCATION

Athens, GA

POSTED

2 days ago

Posting Details

Posting Details

Posting Number

S13856P

Working Title

Administrative Assistant II - Rock Eagle 4-H Center

Department

CAES-Rock Eagle 4-H Center

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Schedule will vary based on the needs of the center

Advertised Salary

Commensurate with Experience

Posting Date

07/14/2025

Open until filled

Yes

Closing Date

Proposed Starting Date

07/28/2025

Special Instructions to Applicants

Location of Vacancy

Rock Eagle 4-H Center

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Office/Clerical Assistant

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The Administrative Assistant II supports the operations of the maintenance and housekeeping departments by providing high-level administrative and clerical assistance. This role ensures the smooth execution of daily activities, coordinates work orders, maintains records, and facilitates communication between departments to enhance operational efficiency.

Knowledge, Skills, Abilities and/or Competencies

Considerable knowledge of office practices, procedures, systems, and equipment.
Ability to maintain administrative, fiscal, and academic records, and to prepare reports and answer questions from such records.
Ability to establish and maintain effective working relationships with officials, employees, students, and associates, and effectively convey information.
Effective knowledge of computer software including Windows, Word, Internet Explorer, Outlook, Excel, Adobe Acrobat, and Adobe Contribute.
Prolonged sitting at desk during course of day.

Physical Demands

Standing and or sitting for long periods of time. Driving.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

Yes

Is having a P-Card an essential function of this position?

Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Processes payment requests, submits refunds, submits requisitions, cost receipts, and manages a University PCard.
Keeps track of invoices and submits payments in a timely manner.

Percentage of time

40

Duties/Responsibilities

Supports department managers with time and absence approval, scheduling, etc

Percentage of time

20

Duties/Responsibilities

Assists with vehicle inventory database and submitting maintenance records in state and federal systems.
Keeps track of routine scheduled vehicle maintenance.

Percentage of time

20

Duties/Responsibilities

Prepares correspondence, maintains records and files, prepares reports and other general office duties
Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.

Percentage of time

10

Duties/Responsibilities

Assists with phone rotations in the administration office and other center related needs.

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Jon Miller

Recruitment Contact Email

jonathan.Miller1@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume/CV
Cover Letter
List of References with Contact Information

Optional Documents

Administrative Assistant II - Rock Eagle 4-H Center

University of Georgia

Athens, GA

About the Company

University of Georgia

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