Administrative Skills, Capital Project, Data Management, Database Management Software/Systems (DBMS), Detail Oriented, Document Management, Documentation, Driver's License, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Project Management Information System (PMIS), Project Tracking, Project/Program Coordination, Project/Program Management, Public Administration, Record Keeping, Reporting Skills, Spreadsheets, Support Documentation, System Test, Systems Maintenance, Technical Writing
Administrative Assistant II – PMIS (Part-Time) Up to 29 hours per week, schedule may vary
Detail-driven, organized, and the kind of person who keeps projects moving without missing a beat.
What You'll Do
You'll support City Utilities Engineering by helping keep projects organized, documented, and moving forward. From managing project data in PMIS to coordinating documents and supporting capital projects, you'll play a key role behind the scenes of work that impacts the entire community.
Key Responsibilities
- Support and maintain project data within the Project Management Information System (PMIS) • Assist with document management, project tracking, and system updates/testing • Coordinate project submittals, manuals, contracts, and bid documents • Partner with engineers and project managers to prepare reports, presentations, and documentation • Maintain organized records, assist with process improvements, and support administrative workflows
What You Bring | Education & Experience
- Associate's Degree in Business, Office Administration, Public Administration, or related field preferred • Minimum of 2 years of administrative experience or equivalent combination of education and experience • Experience with Microsoft Office (Word, Excel, Outlook) • Strong attention to detail and ability to manage multiple priorities
Preferred Certifications
- Valid Indiana Driver's License (if operating a City vehicle)
Technical Skills & Knowledge
- Proficiency with spreadsheets, databases, and document management systems • Ability to learn and support PMIS and platforms like Autodesk BIM Docs or Accela • Comfortable working with technical documents, reports, and project data
Why Work for the City of Fort Wayne
Be part of work that directly supports infrastructure and projects that keep Fort Wayne running. You'll collaborate with engineers, project managers, and departments across the City while building skills in project coordination, systems, and public service. Enjoy stability, meaningful work, and a team that values accuracy, organization, and impact.
Equal Opportunity Employer
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