Highlights
Job Description: The Facilities & Administrative Coordinator supports day-to-day building operations, workplace services, and administrative activities while providing executive administrative support to an Executive Director. Performance & Reporting Expectations Provide a concise weekly update covering open facilities requests, room and auditorium issues, seating changes, completed work, and outstanding actions.
Numbers & Facts
| Location | Greenville, SC |
| Industry | Staffing/Employment Agencies |
| Salary | $25 |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
Description
Job Title: Administrative Assistant II
Job Duration: Nov 2026 –Nov 2027
Pay Range: $25-$28.00 hourly USD
Work Type: Onsite (Greenville, South Carolina, 29615)
Job Description:
Primary Responsibilities:
Building Operations & Facilities Coordination
Required Qualifications:
Performance & Reporting Expectations
Job Duration: Nov 2026 –Nov 2027
Pay Range: $25-$28.00 hourly USD
Work Type: Onsite (Greenville, South Carolina, 29615)
Job Description:
- The Facilities & Administrative Coordinator supports day-to-day building operations, workplace services, and administrative activities while providing executive administrative support to an Executive Director.
- This role serves as a central coordination point for building issues, conference rooms, auditorium reservations, and employee seating.
- The coordinator works with the appropriate Facilities, IT, Security, maintenance, and other support contacts to ensure requests are addressed and tracked to completion.
Primary Responsibilities:
Building Operations & Facilities Coordination
- Serve as the primary coordination contact for routine building-related requests and concerns.
- Identify, document, and route issues to Facilities, Maintenance, IT, Security, or other appropriate teams;follow up through resolution.
- Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs.
- Maintain issue logs, service requests, contacts, and building-related communications.
- Coordinate room and auditorium reservations, scheduling conflicts, and space utilization.
- Maintain reservation records, communicate self-service booking procedures, and room guidelines.
- Coordinate with IT/AV and Facilities for equipment issues, room readiness, and special meeting requirements.
- Support logistics for larger meetings and events as assigned;coordinate rather than personally perform all room setups.
- Maintain seating assignments, occupancy records, and current floor plans.
- Coordinate employee moves, seating changes, and workspace adjustments with Facilities, IT, and departmental partners.
- Track open seating requests and support office reconfiguration projects.
- Maintain spreadsheets, tracking logs, shared documentation, and routine reports.
- Coordinate operational communications and assigned administrative projects.
- Recommend practical improvements to workplace processes and request tracking.
- Coordinate calendar appointments, meeting invitations, and scheduling conflicts.
- Arrange business travel, itineraries, and related logistics.
- Assist with expense reporting, meeting materials, and follow-up activities as assigned.
- Handle sensitive information with discretion and maintain alignment with supervisor-established priorities.
Required Qualifications:
- At least five years of experience in administrative support, office operations, facilities coordination, or a related field.
- Strong organization, prioritization, follow-through, and customer service skills.
- Proficiency in Outlook, Excel, Word, PowerPoint, and Teams.
- Professional written and verbal communication;ability to collaborate across departments.
- Ability to independently track requests, identify appropriate escalation paths, and manage competing priorities.
- An associate degree or higher is required.
Performance & Reporting Expectations
- Provide a concise weekly update covering open facilities requests, room and auditorium issues, seating changes, completed work, and outstanding actions.
- Maintain accurate, current tracking records and communicate status and delays promptly.
- Follow established procedures and escalate issues to the team accountable for resolution.
- The designated administrative supervisor assigns work and establishes overall priorities.
- Executive support requests are coordinated with the Executive Director.
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.