Administrative Assistant I

May assist departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval. Supports department meetings and event functions by reserving and preparing meeting rooms.

Job Title: Administrative Assistant I
Location: Wyandotte, MI 48192 - HYBRID - 4 days onsite; 1 remote
Duration: 12 months contract
Shift : 08:00 AM - 05:00 PM Monday, Tuesday, Wednesday, Thursday, Friday

Travel to Yearly team meeting (less than 5% travel). Airfare and accommodations will be coordinated by the client.

Responsibilities:
Provides daily administrative support/functions, including but not limited to managing phone calls, calendars, travel arrangements, expense reporting, meeting minutes, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, scheduling meetings, managing conference room schedules, processing work requests and generating work orders.
Supports department meetings and event functions by reserving and preparing meeting rooms.
Multi-tasks and responds to evolving priorities relating to site safety and security
Maintain a clean and orderly work area.
Follows site safety rules and promotes their observance in performance of job duties.
May assist departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.

Experience:
3-4 years of administrative support experience.
Managing calendars, meeting minutes, scheduling meetings, travel arrangement, expense reporting, etc.
Experience with MS Office Suite (Word, Excel, PowerPoint, Outlook)
Knowledge of SAP (entering PO's) is helpful
Must have excellent communication (written and verbal) and customer service skills
Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines
Strong time-management and organizational skills
Working knowledge of corporate spending reports Preferred
Strong data analysis
Vendor management experience preferred
Experience working in a 5S and safety-conscious environment.

Education:
Minimum HS Diploma or GED