ADMINISTRATIVE ASSISTANT I

Administrative Assistant I - 80047303

Location: Department of Juvenile Justice, Office of Probation and Community Intervention, 2737 Centerview Drive, Suite 1300, Tallahassee, FL 32399-3100

Starting Salary: $1,424.61 biweekly ($37,039.86 Annually). In accordance with current spending guidelines, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.

Contact Person: Jean Hall, DJJ Operations Consultant - SES jean.hall@fldjj.gov 850-717-2573

Description

Thisis highly responsible, independent work requiring high level decision-making regarding the processing of new Interstate Compact on Juveniles requests for supervision from the receiving and sending state.

Duties and Responsibilities

• Reviews transfer referral request for appropriate documentation, to include Interstate Compact on Juveniles Forms, court orders, social history, petitions, and rules of probation/parole; and track the acceptance or denial of supervision requests.
• Ensures compliance with policy, rules and regulations and makes recommendations for placement to Operations and Management Consultant Manager.
• Complies and reviews for completeness interstate placement requests from circuit staff and staff in other states for the placement and supervision of adjudicated delinquents who are on probation, parole, or conditional release.
• Makes request for required documentation, home evaluations and supporting official court records both verbally and in writing.
• Enters secondary disposition of Interstate Compact in the Juvenile Justice Information System for all outgoing supervision transfers.
• Close out outgoing return transfer supervision cases in the Juvenile Justice Information System.
• Provides administrative support for Interstate Compact on Juveniles staff.
• Draft and type correspondences, reports, and routes correspondence to appropriate authorities. Ensures proper numbering and orders.
• Approves all Purchasing Card transactions for the unit and ensure they are cleared out in Florida Accounting Information Resource, (FLAIR).
• Prepare and approve direct orders, supply orders and warrants in My Florida Market Place.
• Monitors the Interstate Compact for Juveniles Extradition budget throughout the year. Maintain expenditure control and provide a quarterly overview of the financial status of the budget.
• Provides technical assistance to field staff concerning the Interstate Compact for Juveniles procedures.
• Monitor cases and follow-up in writing to circuit liaisons and juvenile probation officers and Georgia regarding delinquent home evaluations and progress reports on assigned cases.
• Provides assistance to Operations and Management Consultant Manager by compiling and organizing training materials for regional Interstate Compact on Juveniles training session.
• Perform other related duties as required.

Knowledge, Skills and Abilities

Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Ability of collect, evaluate, and analyzed data relating to administrative functions such as accounting, personnel, purchasing, or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilized problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Preferred Qualifications

Experience using MyFloridaMarketplace. Experience in processing state purchasing and travel. Excellent writing skills and can prepare administrative reports and handle confidential information. Knowledge of the principles and techniques of effective communication. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to work independently, plan, organize, and prioritize work assignments.

Special Notes

Candidate profiles must be completed entirely, including employer addresses, supervisor names, and supervisor telephone numbers. "SEE RESUME" is not an acceptable entry. Prospective candidates will be subject to a sex offender check, criminal background check (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Verification). When identified on a position description a valid driver's license is required. If initially hire with an out-of-state license, the Florida resident must obtain a valid driver's license within 30 days of hire. Licenses that have Corrected Lenses Restrictions are acceptable, provided the driver's wear corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.