Administrative Assistant I

This position provides essential administrative, organizational, accounting, and fiscal support to the Court Interpreter Certification and Regulation Program-which qualifies and regulates spoken language court interpreters for the Florida State Courts System. The responsibilities of this positioninclude, but are not limited to:

• Preparing travel reimbursement requests, assisting with inventory management, drafting correspondence, and preparing reports.
• Creating templates for forms and assisting with organizing travel and meeting logistics.
• Processing requests related to training, testing, and renewals for registration or official state-level designation.
• Ensuring a smooth and efficient workflow for all administrative aspects of the program.
• Collecting and inputting data for statistical reports, maintaining automated office systems and databases, and providing information to court personnel and the public.
• Ensuring data accuracy and timely reporting.
• Handling sensitive and confidential information with the utmost discretion and judgment.
• Establishing and maintaining professional relationships with judges, court personnel, state and local government staff, vendors, and the public.
• Occasionally travel within the state to serve as a test proctor or provide administrative support at workshops and oral exam administrations.

• Knowledge of and ability to use correct English, grammar, spelling, and punctuation.
• Knowledge of and ability to perform basic mathematical operations, bookkeeping, and simple statistics.
• Ability to plan and prepare budgets, reports, correspondence, and charts in a variety of formats.
• Ability to proofread and edit correspondence and reports.
• Ability to use a personal computer and word processing applications such as Word and spreadsheets.
• Ability to organize work, establish priorities, and meet deadlines.
• Ability to organize and/or automate office procedures and maintain an effective filing system.
• Ability to manage multiple assignments, including long- and short-range projects.
• Ability to communicate clearly and effectively.
• Ability to deal tactfully with the public.
• Ability to use independent judgment and discretion concerning confidential information.
• Ability to plan, organize, and complete special assignments with general supervision.

• Submit a complete and accurate application profile, to include dates of service and reason for leaving, etc. Applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and any gaps in employment are explained.
• Verify any required experience and/or preferences listed in the advertisement at the time of application.
• Ensure responses to qualifying questions are supported by skills and/or experience stated in the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered.
• Participate in a selection process that includes a skills assessment exercise.