| Location | Hurst, TEXAS |
Our client in Hurst, Texas is seeking an Administrative Assistant for a Contract to Hire opportunity. This is an in-office position.
Client ProfileOur client is an established healthcare services organization experiencing growth through expanding hospital partnerships. The company offers a collaborative, fast-paced office environment where employees work closely with leadership and contribute to the daily operations of the business. This is an opportunity to join a team that values professionalism, attention to detail, and long-term employee relationships.
Administrative Assistant RoleCoordinate the onboarding process for newly hired healthcare professionals, primarily registered nurses.
Collect, review, organize, and maintain employee onboarding documentation, including professional licenses, certifications, vaccination records, and other required credentials.
Schedule and coordinate employee background checks and drug screenings through third-party providers.
Maintain accurate Excel spreadsheets tracking employee credentials, license expiration dates, onboarding requirements, and compliance deadlines.
Communicate with hospitals and healthcare facilities regarding employee documentation, orientation requirements, and annual compliance updates.
Follow up with incoming employees to obtain missing paperwork and ensure documentation is completed accurately and on time.
Prepare and distribute professional correspondence, emails, faxes, and documents.
Assist executive leadership and the office manager with daily administrative responsibilities.
Answer incoming telephone calls, direct inquiries, and maintain professional communication with internal and external contacts.
Organize and maintain electronic and physical filing systems, employee records, and departmental documentation.
Assist with DocuSign documents, data entry, reports, and general office projects.
Track office equipment and maintain accurate documentation as needed.
Manage competing priorities and respond to changing business needs in a busy office environment.
Minimum of 1 year of professional office or administrative experience.
Strong Microsoft Office skills, particularly Excel, including maintaining and updating spreadsheets.
Excellent organizational skills with exceptional attention to detail and accuracy.
Strong written and verbal communication skills with a professional telephone presence.
Ability to manage multiple responsibilities, prioritize tasks, and work effectively despite frequent interruptions.
Self-motivated individual who takes initiative and can work independently after receiving training.
Comfortable using technology, learning new software, and managing electronic documentation.
Ability to handle confidential employee information with discretion.
Strong follow-through and the confidence to communicate questions, concerns, or workload challenges.
High school diploma or equivalent required.
Previous healthcare administration, employee onboarding, credentialing, or compliance experience is a plus but not required. Training will be provided.
Contract to Hire opportunity with long-term employment potential.
Hourly compensation based on experience.
Opportunity to work closely with executive leadership and an experienced administrative team.
Training provided in healthcare onboarding, credentialing, and documentation processes.
Established healthcare organization experiencing business growth.
Collaborative office environment with experienced team members available for guidance and support.
Consistent weekday schedule.
Opportunity to develop specialized healthcare administrative skills.