Administrative Assistant - Housing (CHSA)

Administrative Assistant - Housing (CHSA)

Salary

$41,781.00 Annually

Location

6600 Abercorn St, GA

Job Type

Full-Time Interim

Job Number

2603507

Department

Housing & Neighborhood Services Department

Division

Housing Services Division

Opening Date

11/03/2026

Closing Date

11/8/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Purpose

Bring your talent and we'll bring the opportunities. Join the Community Housing Services Agency, Inc. (CHSA) today as an Administrative Assistant. This position performs a variety of intermediate to complex administrative and clerical functions in support of the department. Some duties and projects may be of a highly confidential or sensitive nature and is based upon the department assigned.

Community Housing Services Agency, Inc. (CHSA) is a local nonprofit 501(c)(3) housing organization established in 1989 by the City of Savannah in partnership with banking and community leaders to create and retain affordable housing. CHSA also leverage public and private investments to bring housing opportunities to underserved neighborhoods in Chatham County.

Click APPLY now to take the first steps towards your new career!

We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation, sick leave, paid holidays, employee assistance program, home buyers program, tuition reimbursement and more!

Essential Job Functions

• Performs word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
• Processes invoices for payment and is responsible for departmental purchasing records and related documents. Prepares and gathers budget information for data entry and reports.
• Maintains records of expenditures and reconciles accounts.
• Performs research on policy, rules and regulations, and historical data. Maintains the departmental calendars.
• Enters departmental payroll and prepares personnel forms for workers compensation, accident reports, insurance, risk management, and any other necessary related forms or payroll functions.
• Maintains comprehensive confidential, sensitive personnel records; assists in preparing Personnel Action forms for discipline, including demotion, termination of employees working with HR Analyst.
• Prepares and coordinates travel arrangements for conferences and training in accordance with policy and procedures.
• Responds to inquiries from the public in person and by telephone.
• Answers telephones; provides information and assistance, takes messages or forwards to appropriate personnel; greets and assists visitors.
• Responds to service requests via the telephone or the 311 system. Receives, counts, verifies, transports and deposit funds collected. Inventories and orders supplies as necessary.
• Performs other related duties as assigned.

Minimum Qualifications

Associate or Technical Degree in Business or Public Administration or related field supplemented by one year of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Must possess and maintain a valid state drivers license with an acceptable driving history.

Additional Requirements

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

Additional Information

Knowledge, Skills & Abilities:

• Knowledge of the principles and practices of governmental accounting. Knowledge of municipal auditing principles and practices.
• Knowledge of city budgetary and purchasing policies. Knowledge of relevant local, state, and federal regulations. Knowledge of office equipment.
• Skill in developing short- and long-range plans. Skill in establishing priorities and organizing work. Skill in public and interpersonal relations.
• Skill in the use of office equipment and in the training of others in its use. Skill in oral and written communication.

Minimum Standards:

SUPERVISORY CONTROLS: Work is performed under the close supervision of the Director. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES: Guidelines include procedures for bank reconciliations, audit procedures, retention schedules, and city purchasing policies. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY: The work consists of related administrative duties. Regular and repetitive tasks, processes, or operations requiring the selection and execution of actions based on defined procedures. Strict regulations and deadlines contribute to the complexity of the work.

SCOPE AND EFFECT: The purpose of this position is to provide administrative support for department operations. Supportive, informational, recording, or other services to assist others in producing correct and effective results; minor consequences. Success in this position results in the efficiency of department activities.

PERSONAL CONTACTS: Regular contact within the department, periodic contact with other departments, outside agencies, and the general public. Contacts are typically with other city employees, bankers, accountants, auditors, and the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, and resolve problems.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lift slight objects. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally.

WORK ENVIRONMENT: The work is typically performed in an office. Involves occasional exposure to some disagreeable elements (dust, heat, fumes, cold, noise, vibration, or wetness), and accidents are improbable, other than minor injuries.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.

CITY OF SAVANNAH EMPLOYEE BENEFITS

Overview of Benefits

Paid Holiday

Paid Vacation

Paid Sick Leave

Defined Benefit Retirement Pension Plan

Protective Services Retirement Plan (select positions)

Deferred Compensation Retirement Plan

Retirement Seminars

PPO Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Wellness Programs

Health & Wellness Incentives

Long Term Disability

Excellence and Service Recognition

Employee Development and In-Service Training

Educational Assistance Program

Uniform Allowance (select positions)

Employee Assistance Program

Discounts and Memberships

Employee Relations

Direct Deposit

Credit Union

Pretax Parking Deductions

Employer Assisted Home Purchase Program

Domestic Partnership Benefits

Healthcare

PPO Medical Plus Plan

PPO Medical Basic Plan

Dental Plus Plan

Dental Basic Plan

Vision Service Plan

Life Insurance

Basic Life and ADD

Supplemental Life Employee

Supplemental Life Spouse

Supplemental Life Child

Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.

01

Please select your highest level of education.

• Bachelors degree or higher
• Associates degree
• High School Diploma
• None of the above

02

Do you have 1 or more years of administrative support experience?

• Yes
• No

03

Do you have six months or more of experience in word processing, data entry and customer service within an office setting?

• Yes
• No

04

Describe how your work experience has prepared you for the role of Administrative Assistant working within the Housing Department

05

This position involves considerable hands-on, repetitive, and clerical tasks. How would you stay motivated? How would you stay on task?

06

Describe your experience with Microsoft Outlook, Word, Excel, and PowerPoint. Rate your efficiency on a score of 1-10 (10 being the best.)

07

What computer software programs are you familiar with?

08

Have you ever used a tracking system or platform to track and login work orders? If so, briefly describe the type of systems or platforms you have used.

09

Do you have a valid drivers license?

• Yes
• No

Required Question

Employer City of Savannah

Address 6600 Abercorn Street

Suite 100

Savannah, Georgia, 31405

Phone 912-651-6484

Website http://www.savannahga.gov