Administrative Assistant

Red Dog Media

Henderson, NV

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Artificial Intelligence (AI), Asset Management, Beverages, Blog, Brand Marketing (Branding), Communication Skills, Continuous Improvement, Cook Dishes, Credit Cards, Cross-Functional, Detail Oriented, Diversity, Establish Priorities, Finance, Graphic Design, Legal, Legal Support Skills, Logistics, Maintenance Services, Marketing, Microsoft Excel, Microsoft SQL Server, Non-Profit Funding, Office Equipment, Onboarding, Organizational Skills, Poker, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Process Improvement, Project/Program Management, Reimbursement, Resolve Customer Issues, Social Media, Staff Development, Systems/Internals Programming, Time Management, Vendor/Supplier Management, Vendor/Supplier Planning, Vendor/Supplier Relations, Writing Skills

LOCATION

Henderson, NV

POSTED

1 day ago

Internal Title:

Administration Operations Specialist
Job Type:

Full Time

Disclaimers:

- This is not a remote position.

- We are interested in every qualified candidate whois eligible to work in the United States.
Schedule:

Monday-Friday

Flexible hours
Location:

In-office - Henderson, NV
Salary:

$50,000 / year
About the Role:

Red Dog Media is a marketing company in Henderson, NV, looking for an additional Administration Operations Specialist to help keep our workplace running smoothly, thoughtfully, and efficiently.

This role is a key part of our day-to-day operations. You'll support the people, processes, spaces, and systems that help our team do great work. From coordinating office needs and onboarding details to supporting internal programs and cross-functional teams, you'll be the kind of person who notices what needs to be done and helps make it happen.
Your Impact:

Coordinate office operations, including inventory ordering and stocking, supply management, onboarding logistics, and employee portal updates
Help keep our workplace running by supporting facility maintenance, vendor relationships, and asset tracking
Maintain internal programs and culture initiatives, including events, merchandise, and office communications
Leverage AI to innovate, automate, and streamline process improvements
Provide dependable cross-functional support across Front Desk, Kitchen, Branding, Recruiting, HR, Finance, and Legal

A Day In Your Life:

No two days look exactly the same in this role, and that's part of the fun. Here's a look at what you might be working on:

Covering shifts at the front desk reception, including answering the doorbell, directing deliveries & guests, and restocking inventory
Placing kitchen, office supply, snack, and specialty inventory orders
Jumping in to support front desk scheduling or kitchen meal coordination
Reaching out to a vendor to schedule facility maintenance for the gym, kitchen, or office equipment
Coordinating onboarding logistics, including welcome kits, announcements, account invites, employee profiles, and headshot scheduling
Updating internal TV displays, company decks, or assisting with a social media post
Planning logistics for an upcoming company event like a social hour, March Madness, or the Annual 5K
Coordinating hotel arrangements for remote employees
Maintaining trackers for processes such as reimbursements, travel, and education records
Processing petty cash reimbursements
Tracking and logging credit card receipts and monitoring payment flow for Finance
Handling customer inquiries for the Legal and Compliance Team
Reviewing resumes or grading assessments for the Recruiting Team
Running errands
Special projects

Want an inside look at life at Red Dog Media?

Check out this video: Inside Red Dog Media
Who You Are:

Our team values diverse backgrounds, different experiences, and people who are excited to grow. We care about ownership and alignment with our core values - Be a Problem Solver, Be Curious, Be a Championship Teammate, and Be Better Than Yesterday.

If your experience could transfer well to this role and the traits below sound like you, we encourage you to apply:

Bachelor's degree or higher
Proven experience as an Administrative Assistant or in a similar operational role
Highly skilled in Google Suite, including Sheets, Docs, Gmail, and Calendar
Highly skilled in Microsoft Excel
Advanced experience utilizing AI tools and developing streamlined processes
Strong time management skills with the ability to prioritize competing needs
Flexible and able to adjust smoothly when priorities shift
Self-motivated, accountable, and comfortable taking ownership
Strong verbal, written, and listening skills
Organized, detail-oriented, and solutions-minded
Friendly, professional, and team-first
Able to handle sensitive and confidential information with discretion
Eager to learn, improve, and contribute at a high-performing level
Comfortable working with urgency and staying steady under pressure
Enjoys independent work, deep focus, and getting into the details

Bonus Skills

Experience designing graphics via Canva
Familiarity with HR, finance, or legal administrative processes
Project management experience
Microsoft SQL

In the first 90 days, you will be expected to:

Exemplify our core values in your day-to-day work
Build positive relationships with your team and colleagues across the company
Communicate clearly and effectively
Follow meeting topics, process new information, and ask thoughtful questions
Complete 1-2 educational courses
Ownership of 2 key processes

Benefits:

Group health care insurance - 100% of employee premium paid by company
Dental & vision insurance available (optional)
401k plan
401k match - immediate vesting up to 5% once eligible
Flexible PTO - encouraged to take 3 weeks of PTO per year

Perks:

Beautiful office space with live plants and floor-to-ceiling windows
All hardware and software tools provided
Employee development - courses, certifications, workshops etc., provided in order to invest in our employee's growth
In-office professional chef - prepares breakfast and lunch daily
Requested beverages and snacks stocked
In-office gym space available to all employees
Employee appreciation program
Team Time hangouts - each employee eligible for up to $200/month reimbursed for hanging out with coworkers outside of work
Annual company parties
Regular donations to charity

$50,000 - $50,000 a year

Join Us

At Red Dog Media, we're more than just a company; we're a community. From our beginnings, funded by a pair of brothers' poker winnings, to our current team of over 60 innovators, we value curiosity, complex problem solving, being championship teammates, and continuous improvement. Our mission is to be 'The Last Place You'd Want to Work' as our employee experience is so good, you'll never want to work anywhere else.

To learn more about our founding story, read our blog post!

Ready to make an impact?

Once you have applied, we will reach out regarding the next steps in the evaluation process!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Administrative Assistant

Red Dog Media

Henderson, NV

About the Company

Red Dog Media

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