Administrative Assistant

Responsibilities

Job Summary

Under minimal supervision, performs complex secretarial and administrative support for executive team, VP, 2 AVPs, and 2 Directors for Radiology Regional, to include meeting and travel scheduling, reporting, administrative projects, meeting preparation and special assignments.

Essential Duties and Responsibilities

• Schedules meetings, appointments and other events; notifies attendees, coordinates travel accommodations and makes necessary arrangements.
• Drafts confidential correspondence, edits documents, takes and transcribes minutes of meetings, and performs other administrative duties.
• Promptly and courteously answers telephone calls. Provides effective and efficient assistance to callers and distributes messages as necessary.
• Organizes and maintains files of supervisor's correspondence and records, following up on pending matters.
• Performs independent research and prepares information for special reports, gathering and summarizing data.
• Serves as a liaison between executives, managers.
• Cooperates to help other personnel as needed in the spirit of teamwork.
• Copies and faxes documents while maintaining office files and other information tracking systems.

• Minimum five ( 5) years of experience in a related field or combination of experience and education.
• PACE (Professional Administrative Certification of Excellence) Certification
• Able to exercise a high degree of initiative, judgment, discretion and decision-making to achieve objectives including the ability to handle highly confidential issues.
• Demonstrates a high-level of integrity and a pro-active approach to customer service.
• Working knowledge of computers, including MS Word and Outlook and proficiency in Excel and PowerPoint.
• Ability to handle complex assignments under minimal supervision
• Excellent interpersonal skills with the ability to communicate clearly both written and verbally.
• Mathematical ability to add, sub-tract, multiply, divide whole numbers, decimals, and fractions.
• Ability to be detail-oriented.
• Must be able to work effectively both independently and with others.

• Communicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, patients, visitors, and vendors.
• Caution and responsible approach when addressing system level needs.
• Demonstrates initiative, personal awareness, professionalism and integrity, and exercise confidentiality in all areas of performance.
• Follows all local, state and federal laws concerning employment to include but not limited to: I-9, Harassment, EEOC, Civil rights and ADA.
• Follows OSHA regulations, RadNet and site protocols, policies and procedures.
• Follows HIPAA, compliance, privacy, safety and confidentiality standards at all times.
• Practices universal safety precautions.
• Promotes good public relations on the phone and in person.
• Adapts and is willing to learn new tasks, methods, and systems.
• Reports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with RadNet guidelines.
• Consistently adheres to the time management policies and procedures.
• Completes job responsibilities in a quality and timely manner.