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Administration Jobs

Administrative Assistant, Facilities & Operations

Welcome Paine College

Augusta, GA

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Budgeting, Building Codes, Building Permits, Calendar Management, Computerized Maintenance Management System (CMMS), Construction, Custodial Services, Emergency Planning, Emergency Response, Expense Tracking, Facilities Management, Fire Safety, HVAC, Inventory Management, Legal, Lift/Move 25 Pounds, Logistics, Maintain Compliance, Maintenance Services, Microsoft Office, Order Management, Organizational Skills, Physical Demands, Power Outages, Presentation/Verbal Skills, Property Management, Purchasing/Procurement, Record Keeping, Rentals, Time Management, Vendor/Supplier Planning, Writing Skills
LOCATION
Augusta, GA
POSTED
Today
Position Summary

The Administrative Assistant for Facilities & Operations serves as the central hub for the school's physical environment. This role ensures that the campus runs smoothly by managing service requests, coordinating with external vendors, and providinghigh-level administrative support to the Facilities team. You are the "face" of operations, ensuring a safe, clean, and functional learning environment for students and staff.

Key Responsibilities
  • Work Order Management: Monitor and assign incoming maintenance requests via the school's ticketing system; follow up to ensure timely completion.
  • Vendor Coordination: Schedule regular inspections (HVAC, fire safety, elevators) and manage access for outside contractors.
  • Budgeting & Procurement: Process invoices, track department spending, and maintain an inventory of janitorial and office supplies.
  • Campus Safety: Assist in maintaining safety logs, updating Emergency Response Plans, and coordinating logistics for fire and lockdown drills.
  • Facility Rentals: Coordinate the calendar for internal events and external facility rentals, ensuring space setups and security are arranged.
  • Regulatory Compliance: Maintain organized records for permits, building codes, etc.
Required Skills & Qualifications
  • Experience: 2-4 years of administrative experience, preferably in property management, construction, or education.
  • Technical Savvy: Proficiency in Microsoft Office 365/Google Workspace and experience with (or ability to learn) CMMS (Maintenance Management Software).
  • Communication: Exceptional written and verbal skills; ability to remain calm and professional during high-pressure situations (e.g., a burst pipe or a power outage).
  • Organizational Mastery: Ability to juggle long-term projects with daily interruptions.
Physical Requirements
  • Ability to sit or stand for extended periods.
  • Occasional walking across a large campus, including stairs.
  • Ability to lift up to 25 lbs (e.g., delivery packages).
Legal & Compliance Information

Employment Law Requirements
  • Equal Employment Opportunity (EEO): Paine College provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics.
  • ADA Statement: Consistent with the Americans with Disabilities Act (ADA), the school will provide reasonable costs/accommodations to allow a qualified individual with a disability to perform the essential functions of the job.
  • At-Will Employment: Employment with [School Name] is "at-will," meaning either the employee or the school can terminate the relationship at any time, with or without cause or notice.
School-Specific Requirements
  • Background Check: Due to the nature of working on a campus with minors and students, a comprehensive criminal background check and sex offender registry check are mandatory upon hire.

About the Company

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Welcome Paine College

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