Administrative Assistant, Executive Support (On-site, Georgetown, KY)

About This Role

A leading automotive manufacturer is hiring an Administrative Assistant to provide executive support to its Buildings and Facilities organization in Georgetown, KY (100% onsite, local candidates). You will manage multiple executive calendars, coordinate complex domestic and international travel, process expense reports and purchase orders, coordinate events and conferences, and develop KPI reports, handling confidential and time-sensitive work with discretion.

Responsibilities

Manage multiple executive schedules and coordinate complex domestic and international travel (meetings, flights, lodging, ground transportation, conference registrations)
Anticipate and manage executives’ future needs and potential issues using sound judgment
Process time-sensitive and confidential tasks (reports, events, dinners/conferences) with discretion and accuracy
Support purchase order / requisition entry and overall cost management and tracking; process executive expense reports
Perform daily clerical duties (mail distribution, office-supply and business-card ordering) and manage office space and seating charts
Provide informational assistance, direct team members to policies and IT resources, and submit IT tickets for executives
Coordinate on-site and off-site department events, functions, and conferences (scheduling, catering, travel); develop and maintain KPI reports
Provide after-hours support in the event of executive travel emergencies