Administrative Assistant JobID: 31023 Position Type: Clerical/Administrative AssistantDate Posted: 9/9/2025Location: Caniff Liberty AcademyDistrict: Oakland International Academy Additional Information: Show/HideJob description: Caniff Liberty Academy is looking for an excellent Administrative Assistant! Job Summary: The Administrative Assistant is responsible for the overall office environment and climate. He/she will ensure that the student application process is implemented. Office personnel are responsible for implementing the visitation policy and assuring an appropriate office environment that is conducive to a school system. Essential Duties and Responsibilities an Administrative Assistant · Answer telephone and addresses caller questions and concerns. · Transfers calls to proper individual and/or department as needed. · Mails student report cards, school brochures, and other necessary forms. · Welcomes visitors to the school and provides directions around the building as needed. · Types up and contributes to school bulletin or newsletter. · Assists in designing and drawing up promotional and informational materials for parents. · Provides students with tardy slips. · Maintains records of student absences. · Accepts and processes school lunch payments. · Sorts and distributes mail delivered to school office. · Contacts parents in the event of student illness or behavioral issues. · Maintains student records and files. · Uses computer database or filing system to update records as necessary. · Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc…). · Ensures that all staff are properly added to Timeclock and are able to clock in and out without assistance within 2 days of beginning date of employment. · Manages and updates school calendar. · Provides administrative support to principal or other upper level administrator as needed. · Takes dictation and transcribes documents. · Attends office meetings and takes minutes. · Distributes paychecks to school staff. · Performs related duties as required and requested by supervisor. Required Knowledge, Skills and Abilities · Demonstrates strong interpersonal skills. · Maintains professional and friendly demeanor. · Possesses excellent organizational skills. · Is capable of managing time efficiently. · Demonstrate ability to multi-task effectively. · Works well with a variety of students, administrators, and parents. · Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents. · Possesses basic computer skills and knowledge of word processing programs. · Demonstrates ability to think creatively. · Demonstrates strong writing and editing abilities. · Possesses excellent telephone etiquette. · Communicates clearly and effectively. · Is capable of handling confidential student records in a responsible fashion. · Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners. Qualifications · Must work will with the public · Must have experience with Microsoft Word and Excel · Satisfactory completion of oral and written interview · Criminal records clearance Language: Arabic Job Types: Full-time, Contract Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Paid time off Work Location: In person