Administrative Assistant

A client of Innova Solutions is immediately hiring for Administrative Assistant.

Position type: Contract
Duration: 6 Months
Location: Dallas Texas
Onsite: 5 Days onsite

Asan Administrative Assistant you will:

• Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary.
• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner.
• Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
• Handles highly confidential and sensitive client information with utmost discretion.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
• Adhere to Compliance regulations and gain the relevant approvals.

• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Comfortable with providing remote support to executives and team members across differing cities.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.

• Named One of America's Best Employers for New Grads by Forbes (2024
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications