We understand that finding a place to belong is important. At Wesley, we care about your development, we are committed to continuous improvement, and we all grow together.
Wesley is a place where your energy and enthusiasm are welcome and your talents are developed. A place where you feel recognized, valued and rewarded. A place where you can dedicate yourself to caring for others, knowing that you are part of an organization that is equally dedicated to caring for you and your career.
Our Total Rewards philosophy takes a balanced approach, designed to support employees at every stage of their career journey. We review our offerings annually to ensure they remain meaningful. In addition to competitive wages and a commitment to pay equity, we offer the following benefits and other compensation:
Health & Insurance Benefits
- Employees, and their families if elected, can participate in medical insurance (full time and ACA eligible), dental (full time), vision (full time) and group life (employee only coverage - full time).
Time Off & Holidays
- We offer a combined paid time off (PTO) policy which incorporates state paid sick leave with company paid time off at an accrual rate of 0.0607 per hour worked, equivalent to 120 hours of PTO at 2,080 hours worked in a year. The PTO accrual rate increases after two years of service and again after five years of service.
- We offer 6 Paid Holidays (8 hours - full time, 6 hours - part-time per event, excluding on-call staff) and 1 Personal Holiday of Choice per year (excluding on-call staff).
Retirement & Financial Well-Being
- Retirement planning is encouraged through our 403(b) plan that includes a generous 100% company match on the first 4% of earnings an employee contributes. There is a 5-year vesting schedule for the company match, and minors are ineligible for the company match.
- Gain access to your net earnings when you need it with on-demand pay through Dayforce Wallet.
Perks & Wellness
- To assist employees with challenges outside of the workplace, Wesley offers an Employee Assistance Program (EAP), which is 100% company paid. Additionally, Wesley Community Foundation provides grants to qualifying employees for both emergency assistance and educational advancement.
- A food and beverage discount of 50% is available to all employees at any Wesley bistro and marketplace.
Recognition That Matters
- The efforts and contributions of our valued employees are celebrated on our best-in-class recognition and reward platform, Inspire. Points earned for assorted reasons may be redeemed for a variety of merchandise, gift cards, cash cards, tickets, travel and other experiences selected by the employee.
Wesley is two-time winner of the LeadingAge Washington Excellence in the Workplace Award.
This summary is intended to reflect the most reasonable and genuinely expected offering of benefits and other compensation for the posted job. The official website for all Wesley job postings is https://wesleychoice.org/careers/. Wesley is not responsible for content on third-party job boards. Salary ranges, benefits and other compensation are subject to change.
Enrich the lives of older adults through community, choice, and continuing care in the Administrative Assistant role. The Campus Administrative Assistant supports varying administrative needs of the campus leadership team. Reporting to the Campus Leader, the administrative assistant will create a welcoming environment, deliver superior service, and maintain a professional workplace setting for employees, vendors and visitors. Find your sense of belonging at Wesley!
You will provide continuing care through these responsibilities
Essential functions of this position include the following.
- Create a welcoming environment for visitors, vendors, guests, and employees through various channels of connection (telephone, in-person, email, video, software).
- Maintain familiarity with company services, locations, functions and employees in order to properly route calls, emails, in-person inquiries, deliveries, inter-office mail, and more.
- Perform a wide range of administrative support such as record management, reporting, mail distribution, invoicing, and database management.
- Serve as a trainer for common workplace software and technology (i.e. TELS, DSSI, Inspire, Dayforce and more).
- Establish and maintain professional relationships with employees, visitors and vendors.
- Ensure adequate inventory of office supplies, organization of workrooms and breakroom, and uptime of business equipment.
- Maintain and coordinate meeting room availability.
- Gather and organize information for projects and special events.
- Other duties and special projects as assigned.
Our requirements and qualifications for success
- Bachelor’s degree in business administration or equivalent work experience.
- Proficient use of multi-line telephone.
- Strong Excel skills to include pivot tables, formulas, vlookup and charts.
- Intermediate-to-advanced computer and software skills (Microsoft Office, mobile apps, cloud-based programs, etc.).
- Ability to operate common office equipment, i.e. copier, fax machine, laminator, postage meter, etc.
- High accuracy rate with data entry; strong grammar and etiquette in written communications.
- Ability to handle frequent interruptions, work independently, prioritizing and coordinating multiple tasks to completion, and strong sense of urgency.
- Ability to maintain confidentiality at all times regarding business matters.
- Demonstrated ability to read, write, speak and understand the English language.
Physical, environmental, and mental requirements
- Giving full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate
- Near and far vision acuity
- Position requires repetitive motion such as working on computer terminal
- Ability to sit, stand, bend and twist for prolonged periods or intermittently throughout shift
- Ability to lift up to 25 pounds
- Subject to frequent interruptions
- Minimal, local, same-day travel as needed
Salary Range: $22.25 to $32.72 per hour