Administrative Assistant- Counseling Department

Hinsdale

High

School

District

86

JOB

DESCRIPTION

Job

Title :

Administrative

Assistant

Calendar

Work

Days :

10

or

12

month

Supervisor :

Will

vary

by

assignment

Status:

Non

Exempt

• Non-Union

POSITION

SUMMARY

Provides

administrative

support

to

an

individual

and/or

a

department

in

support

of

the

school

and/or

district

operations.

QUALIFICATIONS

• EXPERIENCE
• KNOWLEDGE:

High

school

diploma

or

equivalent

required

Associate

degree

preferred.

Intermediate

to

advanced

skills

in

Microsoft

Office

and

G-Suite.

Skilled

in

operating

office

technology

including

e-mail,

Microsoft

Office,

G-Suite,

voice

mail,

fax,

copier,

etc.

Excellent

verbal

and

written

communication

skills

Ability

to

communicate

in

English

(speak/read/write)

Ability

to

set

work

priorities,

multi-task

and

work

independently,

and

use

time

management

and

organization

strategies

well.

Presents

a

professional

image

and

interacts

professionally

with

faculty,

staff,

students

and

community

ESSENTIAL

PERFORMANCE

RESPONSIBILITIES:

The

tasks

listed

below

are

representative

of

the

essential

performance

responsibilities.

Tasks

assigned

to

individuals

will

vary

based

on

department

needs

and

it

is

possible

not

all

duties

will

be

performed

in

any

given

year.

However

individuals

must

be

able

to

perform

the

following

duties,

with

or

without

reasonable

accommodation,

as

assigned

by

their

supervisor.

In

addition

to

the

duties

below,

other

duties

may

be

assigned.

Provides

administrative

support

to

individuals

in

leadership

positions

and/or

department

staff

including

clerical

and

administrative

tasks

such

as

drafting

correspondence,

memos,

processing

invoices,

scheduling,

ordering

food,

reserving

space,

etc.

Prepares

reports

which

include

routine

reports

and

ad

hoc

reports

as

requested.

Receives

incoming

communication

or

memos

on

behalf

of

staff,

reviews

contents,

determines

importance,

and

summarizes

and/or

distributes

contents

to

appropriate

staff.

Schedules

appointments

and

meetings

and

may

attend

either

as

requested

by

supervisor

or

administration.

Maintains

a

variety

of

files,

records,

inventories,

office

procedures

on

a

daily

basis.

District

wide

G-Fund

responsibilities.

Support

or

assist

with

engaging

substitute

coverage

for

teachers

and/or

paraprofessionals.

Orders

and

manages

office/department

supplies

as

needed.

Completes

work

orders

and

facilities

reservations

as

needed.

July

2022

Communicates

with

parents/guardians

when

appropriate

and

within

the

area

of

responsibility.

Knows

when

to

transfer

the

parent/guardian

to

the

supervisor.

Communicates

with

outside

vendors

and

representatives

as

appropriate.

May

assist

with

timeclock

or

timesheet

processing.

Additional

duties

and

responsibilities

as

assigned

including

but

not

limited

to

assisting

with

and/or

covering

for

other

Administrative

Assistants

during

absences

or

busy

times,

supervising

students,

assisting

in

emergency

situations,

and

other

tasks

required

to

ensure

the

safe

and

effective

operations

of

the

school.

Other

duties

as

assigned

PHYSICAL

DEMANDS

AND

WORK

ENVIRONMENT:

While

performing

the

duties

of

this

job,

the

employee

is

frequently

required

to

stand,

walk,

sit

and

see,

talk

and

hear.

The

employee

is

occasionally

required

to

reach

with

hands

and

arms

and

stoop,

kneel,

or

crouch.

The

employee

must

be

able

to

lift

and/or

move

up

to

10

pounds

regularly/daily.

The

employee

is

required

to

use

computers

and

other

office

equipment.

Specific

vision

abilities

required

by

this

job

include

close

vision,

such

as

to

read

type

or

hand

written

material.

The

noise

level

in

the

work

environment

is

generally

quiet

but

can

also

be

that

of

a

high

school

and

can

be

loud

when

in

places

like

gyms

and

cafeterias.

The

employee

is

continuously

interacting

with

students

and

staff.

The

information

contained

in

this

job

description

posting

is

for

compliance

with

the

Americans

With

Disabilities

Act

(ADA)

and

is

not

an

exhaustive

list

of

the

duties

performed

for

this

position.

The

individuals

currently

holding

this

position

perform

additional

duties

and

additional

duties

may

be

assigned.

Notice

of

Nondiscrimination:

The

District

does

not

discriminate

on

the

basis

of

race,

color,

national

origin,

sex,

disability,

or

age

in

its

programs

and

activities

and

provides

equal

access

to

the

Boy

Scouts

and

other

designated

youth

groups.

The

following

person

has

been

designated

to

handle

inquiries

regarding

the

non-discrimination

policies:

NON-DISCRIMINATION

COORDINATOR

Jodi

Bryant

Assistant

Superintendent

of

Human

Resources

5500

South

Grant

Street

Hinsdale,

IL

60521

630-570-8008

For

further

information

on

notice

of

non-discrimination,

visit

https://ocrcas.ed.gov/contact-ocr?field_state_value=652

for

the

address

and

phone

number

of

the

office

that

serves

your

area,

or

call

1-800-421-3481

July

2022