Administrative Assistant, College of Health Sciences (73965)

Position Summary

Walsh University is seeking a highly skilled Administrative Assistant to support programs within the College of Health Sciences. Walsh University believes in the desirability of a small university that promotes academic excellence, a diverse community, and close student-teacher interactions. A commitment to the Judeo-Christian tradition, diversity, and service learning are critical to the Mission of Walsh University.

The Administrative Assistant will work closely with the Dean of the College of Health Sciences and the other Administrative Assistants to provide support to programs, faculty, and students within the College of Health Sciences.

This is a full-time; 40-hour/week, fully on-campus role, where we do our work in community with colleagues, students, and campus partners.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Support for the Dean of the College of Health Sciences
• Support for multiple full-time and adjunct Faculty
• General office responsibilities
• Leads the program in planning for interviews, open house events, and other programmatic events while working in collaboration with the events planner for the University
• Assists in maintaining documentation and planning for accreditation visits
• Scheduling meetings and taking minutes
• Budget tracking and preparation of requisitions
• Communication with students and the ability to maintain confidentiality
• Submission of work orders and maintenance requests as well as IT help desk requests
• Collaboration with other campus departments
• Assistance with other responsibilities necessary to ensure smooth operation of the College of Health Sciences.
• Other duties as assigned or required.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Required Qualifications (Knowledge, Skills, and Abilities)

Must demonstrate an understanding the Walsh University Statement of Faith and a commitment to support the Mission, Vision, Values and Code of Ethical Conduct of Walsh University in accordance with Ex Corde Ecclesiae and the Catholic intellectual tradition. Must also possess the following:

Education: High School diploma required; Higher Education Degree is preferred.

Work Experience: Experience in a higher education academic environment strongly preferred but not required. 2 years of experience in an administrative assistant support role required.

Skills and abilities:

• Professional demeanor and ability to interact with charity towards students, staff and faculty. Positive attitude a must.
• Excellent organizational skills with strong attention to detail
• Strong interpersonal, written, and verbal communication skills
• Professional presentation and demeanor
• Ability to maintain confidentiality with sensitive materials
• Strong aptitude with Microsoft Office applications; familiarity with Centralized Application Service (CAS)systems and other electronic database programs is a strong plus
• Ability to prioritize duties/tasks
• Ability to track and meet deadlines
• Ability to manage data
• Ability to work in a fast-paced environment with diverse personalities within the various programs within the College and across the Institution
• Ability to work with minimal supervision
• Ability to problem solve
• Flexibility, adaptability and patience
• Professional demeanor and ability to interact with charity towards students, staff and faculty. Positive attitude a must.
• Ability to attend events and activities on or off campus.
• Ability to interact and communicate with members of the University and others as necessary.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Physical requirements of the job include prolonged sitting, extended periods of keyboard work and use of a computer monitor, some walking, frequent interruptions, occasional lifting and carrying objects no more than 25 pounds.
• Use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
• Normal day-to-day functions include sitting, standing, and walking -- between offices and campus buildings.

Application Instructions

Applicants must submit a completed online application and any additional documents requested by the search/interview committee. This may include resume, unofficial transcripts, etc.

About Walsh University

Walsh University is seeking a dynamic, energetic, and passionate individual who is enthusiastic about contributing to a private, faithfully Catholic institution of higher learning and serving the common good. Walsh University promotes academic excellence, an engaged community, and a commitment to helping students discover their life purpose. Grounded in values of faith, excellence, integrity, service, and community, Walsh University is committed to principles of equal opportunity and is an equal opportunity employer.