Administrative Assistant

Administrative Assistant (Level III)

Location: Charlotte, North Carolina (Hybrid)

Employment Type: Contract

Contract Duration: 12 Months

Role Overview

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to 2-3 senior Technology Executives. This role requires a professional who can manage complex calendars, coordinate meetings and events, handle confidential information with discretion, and serve as a liaison between executives and internal/externalstakeholders. The ideal candidate will possess strong communication skills, a high level of attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

• Provide day-to-day administrative support including calendar management, travel arrangements, expense processing, and meeting coordination.
• Prepare executive-level presentations, reports, and correspondence.
• Organize and support recurring meetings such as town halls, skip-levels, and All Hands sessions.
• Assist with planning and logistics for in-person meetings and off-site events.
• Compile weekly summaries of key events, decisions, and upcoming priorities.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Serve as a point of contact for internal teams regarding administrative processes and inquiries.
• Collaborate with Business Support Managers and other administrative staff to ensure seamless operations.
• Track and follow through on action items and deliverables across multiple business lines.
• Support initiatives related to financial data, HR, workforce management, and project coordination.

• Exceptional verbal and written communication skills.
• Strong organizational and time management abilities with a focus on attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Ability to manage multiple priorities and adapt to changing demands.
• Experience handling confidential information with tact and diplomacy.
• Self-starter with the ability to work independently and collaboratively.
• Comfortable working across global time zones and with diverse teams.

• Experience with Concur or similar expense management systems.
• Background in technology or understanding of technical programs and components.
• Exposure to financial data, HR processes, and project support.
• Demonstrated ability to build and maintain strong partnerships across business units.