Administrative Assistant - Business Services - Accounts Payable & Payroll Assistant

Administrative Assistant - Business Services - Accounts Payable & Payroll Assistant

12 month position / 25-40 hours per week - $20.35-24.59/hour commensurate with experience

This position is being advertised at up to full-time equivalency (FTE). However, the final FTE may be adjusted to a part-time schedule based on the qualifications, experience, and availability of the selected candidate.

Full Benefit Package: WI Retirement, Health, Dental and Life Insurance, Long and Short Term Disability, Paid Vacation, Paid Holidays, Accumulative Sick Leave, Flexible Spending or Health Saving Accounts, 403(b) Voluntary Retirement Accounts, Health and Financial Wellness Program, Professional Development, optional payroll deduction for personal insurance and savings products, Employee Assistance Program.

Job Description:

Accounts payable is a member of the business services team. Responsibilities are to ensure that all legitimate payables for the district are processed in a correct and timely manner; to assist district staff with the proper procedures to obtain the goods and services they require to perform their duties; to process invoices and purchase orders; to reconcile credit card statements and prepare bank reconciliations; and to issue 1099s. This position will cross-train in other areas of business services and other district level departments. This position will serve as payroll support as needed by assisting with payroll-related tasks during periods of staff absence or increased workload to help ensure timely and accurate payroll processing Additional responsibilities will vary depending on need.

Qualifications:

• High School Diploma or equivalent required.

• Associates Degree preferred

• Prior accounts payable/receivable experience, along with experience using automated financial software is highly desired. Knowledge of Wisconsin school account coding (WUFAR) is preferred.

The Beaver Dam Unified School District is looking for an individual who is knowledgeable, personable, and energetic to fill the role. The ideal candidate will enjoy detail-oriented work requiring a high level of accuracy. This position works closely with the human resources, payroll, and accounting functions. The ability to work collaboratively in a team environment, as well as independently and self-driven, is essential. Good communication and public relation skills are required for success in this position, as is the ability to independently problem-solve.

Requirements:

The candidate for this position should have employment experience with fund accounting procedures, payroll and/or accounts payable, strong computer and spreadsheet skills and the ability to operate accounting software. The District uses Skyward Finance as its accounting software package.