Administrative Assistant
Career Connection Network
- Buffalo, NY
- 1 day ago
- $43,000–$69,000 Per Year
- Full-time
Highlights
This role is essential for providing general secretarial support including answering the telephone and assisting receptionists when needed, along with typing, filing, copying, assisting attorneys and paralegals and coordinating unit-wide projects. A full comprehensive benefits package that includes generous PTO, health, dental, vision, retirement planning, professional development, 35hr work week + reduced summer hours and so much more.
Numbers & Facts
| Location | Buffalo, NY |
| Job Type | Full-time |
| Salary | $43,000–$69,000 Per Year |
Description
We are seeking a highly organized and proactive Administrative Assistant to join our clients dynamic Public Benefits Law team. This role is essential for providing general secretarial support including answering the telephone and assisting receptionists when needed, along with typing, filing, copying, assisting attorneys and paralegals and coordinating unit-wide projects.
This lovely firm that does so much for our community offers:
- A competitive salary of $43K - $62K (based on years of experience and placement on pay scale)
- A full comprehensive benefits package that includes generous PTO, health, dental, vision, retirement planning, professional development, 35hr work week + reduced summer hours and so much more
- An opportunity to work with wonderful people and make a difference in peoples lives
- Please note, this is a 100% on-site position
Job Responsibilities
Essential Functions:
1. Review and format a variety of legal materials, including court filings, petitions, pleadings, motions, memoranda, letters, and reports.
2. Review, format, and edit outgoing correspondence to ensure all legal documents and enclosures are in proper processing order and that correspondence is grammatically correct.
3. Sort and distribute mail.
4. Assist Attorneys and Paralegals as directed with answering inquiries over the phone or in person and managing secretarial and administrative details.
5. Organize and maintain spreadsheets, files, and records of a confidential, complex, or otherwise sensitive nature.
6. Provide backup for reception staff answering telephones and greeting clients.
7. Manage own professional development; keep informed of new rules and processes pertinent to the organization; participate in continuing education and other appropriate training; develop specialty knowledge or areas consistent with the level of experience.
8. Organize trainings and meetings for the unit.
9. Work constructively as a team member with other staff members on advocacy projects consistent with program priorities.
10. Perform diverse clerical work as directed by the Office Manager or Attorney staff.
11. Follow company policies and perform all other assigned tasks.
Qualifications
Core Competencies:
- Legal services background or knowledge of general civil legal work
- Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision
- Excellent writing, editing, and proof-reading skills, with ability to be detail-oriented
- Strong interpersonal skills and an ability to work collaboratively with a dynamic and multi-sector team
- Cultural humility in working with low-income clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigrant status, religious identity, physical and mental disabilities, and limited English proficiency
- Familiarity with diverse communities is a plus
- Self-motivated and dependable
- Second language skills a plus but not required
- Potentially traveling to meetings and hearings off-site
If you are looking for a collaborative work environment where you have a direct impact then we encourage you to apply today!
Skills
- Administrative Skills
- Executive Assistant Skills
- Prepare Correspondence
- Meeting Minutes
- Order Supplies
- Calendar Management
- Plan Meetings
- Fax Machines
- Photocopy
- Mail Processing
- Expense Reports
Benefits
Paid Time-Off, Life Insurance, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, 401K, Medical, Dental, Vision
About Company
Why Join Us?
- Work in a beautiful, upscale community
- Be part of a high-impact lease-up project
- Quick hiring process – start soon!
- Lease-up bonus paid upon completion
- Supportive, professional team environment
Apply Today!
If you love helping people find their next home and thrive in a fast-paced leasing environment, we’d love to hear from you. Submit your resume and cover letter to be considered.