Administrative Assistant

Coucouks Llc

Brooklyn, NY

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JOB DETAILS

SALARY

$52,000–$68,000 Per Year

SKILLS

Administrative Skills, Administrator Documentation, Calendar Management, Certified Public Accountant (CPA), Construction, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Follow Through, Google Apps, Journalism, Legal, Logistics, Mail Processing, Multilingual, Multitasking, Operational Support, Organizational Development/Management, Organizational Skills, Problem Solving Skills, Purchasing/Procurement, Reporting Skills, Research Skills, Schedule Development, Time Management, Training/Teaching, Travel Planning, Vendor/Supplier Relations, Vendor/Supplier Selection, Willing to Travel

LOCATION

Brooklyn, NY

POSTED

11 days ago

Benefits:

Competitive salary
Opportunity for advancement
Training & development

Administrative Assistant (CPA & Construction Operations)

Location: Brooklyn, NY (On-Site)
Job Type: Full-Time | 3–6 Month Initial Engagement
Growth Path: Opportunity for long-term employment and expanded operational responsibility
Annual Salary Range: $52,000–$68,000 annually, commensurate with experience

Position Overview
We are seeking an experienced, highly organized Administrative Assistant to provide operational and executive support to the owner of a growing CPA and construction business portfolio.

This is an opportunity for a capable professional who thrives in fast-moving environments, enjoys solving operational challenges, and can confidently manage competing priorities across two dynamic industries.

The ideal candidate brings strong judgment, exceptional organization, and the ability to operate with professionalism and discretion in regulated environments.

Key Responsibilities
Executive & Administrative Support

Serve as a key point of coordination between the owner, clients, staff, vendors, and external partners
Manage calendars, scheduling priorities, and logistics in a fast-paced environment
Coordinate domestic and occasional international travel arrangements
Draft, edit, and manage confidential correspondence and business communications
Prepare meeting agendas, organize materials, document action items, and track follow-through

Operations & Workflow Coordination

Help streamline administrative systems and workflows across CPA and construction operations
Track deadlines, deliverables, and business priorities to ensure timely execution
Conduct research and prepare reports, summaries, and administrative documentation
Identify opportunities to improve efficiency and organization

Community & Workforce Coordination

Help build relationships with local vendors, workforce partners, and community organizations
Support recruiting and workforce pipeline efforts for construction-related initiatives
Foster trusted relationships across New York’s diverse business communities

Core Competencies

Attention to Detail: Strong organizational skills with exceptional follow-through.
Prioritization: Ability to manage competing priorities across multiple business functions.
Discretion: Professional judgment and confidentiality in handling sensitive matters.
Problem-Solving: Resourceful, adaptable, and calm under shifting priorities.

Required Qualifications

2–5+ years of administrative, executive support, or operations experience
Strong proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
Excellent organizational skills with strong attention to detail
Ability to prioritize effectively across multiple projects and deadlines
Professional judgment, discretion, and comfort handling confidential information

Preferred Experience

Background in CPA, legal, construction, or other regulated industries
Familiarity with PASSPort, NYS Contract Reporter, or construction procurement systems
Experience with myUSCIS or compliance-oriented documentation processes
Familiarity with New York construction vendors and regional workflows
Bilingual language skills
Notary Public certification (or willingness to obtain)

Administrative Assistant

Coucouks Llc

Brooklyn, NY

About the Company

Coucouks Llc

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