Administrative Assistant

Assist onboarding and hiring processing for new hires; Set up training files and access to computer based learning platforms; Maintain updated training files for staff; Set up and manage staff files; Assist with payroll management functions including trouble shooting EVV and Pavillio; COMPLIANCE & SAFETY. Ensure on-site safety of office and compliance with OSHA requirements in office; Ensure safety drills and reporting of safety drills to EHS / Quality Management; Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews; SPECIAL PROJECTS.

Overview:

At Amivie, care begins with connection. We provide personalized in-home care and
individualized support that helps seniors, veterans, and individuals with disabilities live safely,
independently, and comfortably in the place they call home.

 

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line. 

 

Responsibilities:

OFFICE ADMINISTRATION

• Ensure office(s) are supplied and well-maintained; 
• Ensure access to office is limited to authorized personnel; 
• Manage shared resources within office(s); 
• Provide technical and administrative support to office personnel, staff, and providers as needed. 

ONBOARDING & PERSONNEL

• Assist onboarding and hiring processing for new hires;
• Set up training files and access to computer based learning platforms;
• Maintain updated training files for staff; 
• Set up and manage staff files; 
• Assist with payroll management functions including trouble shooting EVV and Pavillio;

COMPLIANCE & SAFETY

• Ensure on-site safety of office and compliance with OSHA requirements in office; 
• Ensure safety drills and reporting of safety drills to EHS / Quality Management; 
• Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews; 

SPECIAL PROJECTS

• Participate in quality assurance and quality improvement efforts; and 
• Other duties as assigned.

Qualifications:

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required