Administrative Assistant

Administrative Assistant

Salary

$43,242.00 - $49,728.00 Annually

Location

City of Bloomington Utilities, IN

Job Type

Regular Full-Time (40hrs/week; with benefits)

Department

Utilities - Administration

Opening Date

08/06/2026

Closing Date

8/13/2026 11:59 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

N/A

Typical Work Schedule:

Monday - Friday 8 am - 5 pm

Position Reports to:

Office Manager

Supervises Staff:

No

• Description
• Benefits
• Questions

Description

Incumbent serves as Administrative Assistant for Utilities. Provides administrative support to the director and department employees through effective verbal and written communications and attention to detail.

Duties

This job description is illustrative only and is not a comprehensive listing of all job functions performed. The following are essential duties for this position, performed with or without reasonable accommodation:

Primary

Track and report on all safety and training data and outcomes.

Coordinate the Departments Safety Program by creating and distributing weekly safety topic emails, ensuring the provision of personal protective equipment (PPE) for the Department, and collaborating regularly with the Citys Risk Division regarding accidents and safety-related matters, including assisting Risk in investigations.

Facilitate the scheduling and posting of the Departments training, testing, and travel by scheduling and advertising training opportunities, including continuing education units (CEUs) for certifications, recertifications, and licenses; maintain records of all compensable licenses required by AFSCME union employees; facilitates the processing of CBU's travel and training requests.

Serve as the liaison between the Department and City Human Resources by maintaining regular communication regarding policies, updates, and personnel changes; print and post Human Resources communications related to policy and procedure changes and job vacancies.

Complete all Personnel Information Request (PIR) forms for new hires, transfers, pay changes (including certifications), and terminations.

Assist supervisors with the job posting process.

Coordinate the Utilities Department orientation by guiding new hires through departmental orientation and communicating departmental procedures and policies.

Provide administrative support to the Director, including updating the organizational chart, maintaining files, and communicating information to staff.

Secondary

Take all reasonable steps to maintain a safe work environment.

Perform administrative duties for other staff during their absence or as needed.

Participate on the Employee Appreciation Committee and coordinate departmental recognition events.

Participate in the Citys quarterly safety meetings.

Job Requirements

Minimum knowledge equivalent to a high school diploma/GED with specialized training in a related field or equivalent knowledge, skills, and abilities to perform the essential duties of the position.

Minimum experience equivalent to at least a year working in a similar position preferred.

Proficient with Microsoft Word and Excel or Google Suite.

Ability to obtain a drivers license.

Difficulty of Work and Personal Work Relationship

High school diploma or GED required, with specialized training in office administration or a related field, or an equivalent combination of knowledge, skills, and abilities to perform the essential duties of the position.

At least one year of experience working in an office environment is preferred.

Proficiency with Google Workspace (Google Suite).

Valid drivers license or the ability to obtain one.

An Equal Opportunity Employer, La Egualdad De Oportunidades De Empleo Es La Ley. The City of Bloomington does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Bloomington validates authorization to work using E-Verify, which provides the Social Security Administration and the Department of Homeland Security with information from each new employee's I-9 form to confirm work authorization.

We offer an excellent benefits package to regular full-time and part-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and personal time off.

• Eligible employees receive 13 paid holidays per year. They may earn up to 4 weeks (160 hours) of Paid Time Off in their first year of employment and 5 weeks (200 hours) in their second calendar year of employment.
• The City contributes 100% of the 14.2% of a regular employees salary to their retirement fund through the Indiana Public Retirement System (INPRS). Employees may contribute additional pre-taxed dollars to a 457(b) Deferred Compensation Plan account to supplement their retirement earnings. The City will contribute double the amount of the employees 457 (b) contribution to a 401(a) account up to $30 per pay.
• Health, vision, and dental insurance premiums are subsidized by the City and are available on day one of employment to regular employees. Employees may elect the High Deductible Insurance plan with the City providing an HSA contribution and if the employee is a non-smoker or participating in the Tobacco Cessation program, the employee only plan is at no cost to the employee.
• Employees and their dependents (ages 3 and up) who are on the Citys health insurance may utilize the City Employee Health Clinic.
• Employee Tuition reimbursement plan.*
• Employees may receive over $2,400 per year in HSA contributions and wellness reimbursements, insurance discounts, and incentives.
• The City offers life insurance, accidental death and dismemberment, and long term disability insurance at no cost to employees. Employees may elect voluntary term life and short-term disability insurance.
• After 1 year of employment, six weeks of paid parental leave are available to eligible employees.
• Student Loan Forgiveness: The City of Bloomington is an eligible employer for the Public Service Loan Forgiveness program. The PSLF Program forgives the remaining balance on Direct Loans.*
• City Employees can participate in the Sustainable Commuter Incentive program for financial incentive.
• City Employees are able to ride the Bloomington Transit for free.
• Conditions and restrictions apply.

01

Do you meet the minimum requirements of high school diploma or GED required, with specialized training in office administration or a related field, or an equivalent combination of knowledge, skills, and abilities to perform the essential duties of the position.

• Yes
• No

02

Describe any experience working in an office environment. If you have no prior experience, type NA.

03

Do you hold a valid drivers license or the ability to obtain one?

• Yes
• No

Required Question

Employer City of Bloomington, Indiana

Address 401 North Morton Street

Bloomington, Indiana, 47404

Phone 812-349-3404

Website https://bloomington.in.gov/