The administrative assistant is a vital support role responsible for organizing daily office operations, managing schedules, and handling clerical tasks. Act as the central point of contact for staff and clients, preparing documents, maintaining filing systems, and ensuring the workplace runs smoothly and efficiently.
Key Responsibilities
Office Communication: Answer and screen phone calls, route inquiries, and manage incoming/outgoing mail and email correspondence.
Scheduling: Manage calendars, coordinate meetings, and arrange travel itineraries for staff and executives.
Document Preparation: Draft memos, reports, and presentations, and proofread documents for accuracy.
Record Keeping: Maintain and organize both physical and digital filing systems, ensuring files are up-to-date and secure.
Office Maintenance: Monitor and order office supplies, and coordinate equipment maintenance and repairs.
Required Skills & Qualifications
Technology Proficiency: Advanced knowledge of office software like Microsoft Office Suite (Word, Excel, PowerPoint) and Google
Workspace Organization & Time Management: Exceptional ability to prioritize tasks, multitask, and meet changing deadlines.
Communication: Excellent verbal and written communication skills paired with a professional, polite demeanor.
Discretion: Ability to maintain strict confidentiality when handling sensitive company or personnel information.
Our Commitment to Fair Hiring:
HireQuest does not discriminate on the basis of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or other legally protected group status in making hiring or employment decisions.
We welcome candidates from all backgrounds, industries, and abilities to join our team. HireQuest is a global workforce solutions provider offering everything from on-demand staffing to executive recruiting through our core brands: HireQuest Direct, MRINetwork, Snelling, and TradeCorp. Recognized by SIA as one of the "Largest Staffing Firms" and "Fastest Growing Staffing Firms," we take pride in building inclusive teams. To ensure every applicant has a positive experience, our hiring and interview process is designed to meet diverse needs. If you require a reasonable accommodation during your application or interview, please contact [email protected] .