Administrative Assistant

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Administrative Assistant / Office Coordinator – Learn the Business of Law, Plan Events & Run the Show | Atlanta, GA

This Jobot Job is hosted by: Trey Mattson
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $50,000 - $65,000 per year

A bit about us:

Our client is a respected, established law firm in the Atlanta area. The team is close-knit and collaborative: attorneys and staff work side by side, everyone pitches in, and the office is a place clients enjoy visiting. They’re adding an Administrative Assistant & Office Experience Coordinator who will be at the center of it all and help shape how the office runs, looks and feels day to day.

Why join us?

Why Join Us:

• No legal experience required. The firm cares more about attitude and aptitude than years in a law firm. Recent college grads with some professional office experience are encouraged to apply.
• Learn the business of law from the inside. You’ll get hands-on exposure to conflict checks, new client intake, closings, continuing legal education programs and legal technology. It’s a strong foundation if you might want a future in law, legal operations, marketing or firm administration.
• Variety every day. One day you might plan a client seminar or holiday party, the next you’ll be working on a community sponsorship or getting a new hire’s workspace ready. You won’t be bored.
• Real ownership and visibility. You’ll be the go-to person for office logistics, events and facilities, and you’ll work directly with firm leadership and attorneys.
• A creative and marketing outlet. You’ll help with client events, community involvement and client appreciation efforts.
• Competitive pay and strong benefits: $50,000–$65,000 base salary, plus health, dental, vision, life and disability insurance, a 401(k) and paid time off.
• Predictable schedule: Monday through Friday, standard business hours, with only occasional overtime.

Job Details

What You’ll Do:

Attorney & Administrative Support:

• Manage attorney calendars, meetings and travel arrangements
• Process expense reports and reimbursements
• Assemble closing binders, signature packets and corporate records, and keep documents organized in the firm’s document management system

Client Intake & Engagement:

• Run conflict searches and track clearances
• Open new client matters and keep client records accurate in the firm’s legal software
• Send engagement letters for e-signature, track their status and file executed copies

Office Experience & Operations:

• Keep the office organized, stocked, secure and client-ready
• Coordinate meeting logistics, conference room scheduling, catering and meeting room technology
• Handle mail, overnight shipments and couriers
• Back up the front desk with visitors, deliveries and office access

Events & Client Relations:

• Plan and coordinate client events, seminars and office gatherings
• Support local business development and community involvement efforts
• Manage client gifts and holiday cards
• Support attorney-led continuing legal education programs, including setup, A/V, sign-in and credit forms

Facilities & Technology:

• Work with building management and vendors on maintenance and facilities needs
• Support office safety and compliance efforts

-Serve as the office’s IT point of contact, including placing service calls and setting up workspaces and equipment for new hires

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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