Administrative Assistant Associate

Administrative Assistant Associate

• 504157
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Oct 30 2026 - 23:55 MDT

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Department Contact: Alma Meza, 575-646-4022, almeza@nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: TPAL seeks an administrative assistant position. This position is a 12-month administrative position that requires on campus in person presence.

Position Details

Position Title: Administrative Assistant Associate

College/Division: College of Hlth, Educ & Soc Trans

Department: 350350-SCH OF TCHR PREP, ADMIN & LDSHP

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon external funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: This position supports TPAL leadership and administrative operations across all TPAL programs, with primary responsibility for teacher residency coordination and teacher-pipeline recruitment and outreach. Responsibilities include coordinating and supporting the processing of Teacher Residency stipends; maintaining residency and grant-related records; assisting with data collection, reporting, and survey administration; and supporting residency meetings, professional learning, and Communities of Practice. The position also plans, coordinates, and attends recruitment and community outreach events; supports recruitment efforts across TPAL programs; and communicates with prospective and current students, faculty, school personnel, and community partners. Additional responsibilities include providing school-wide administrative support to TPAL leadership, faculty, staff, and students and developing proficiency in NMSU systems used to perform office procedures. The position requires strong organizational, communication, customer-service, and technology skills; exceptional attention to detail; and the ability to manage multiple events, deadlines, grant activities, and administrative responsibilities simultaneously.

Qualifications

Required Education and Experience:

High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:

Preferred Qualifications:

• Experience providing administrative support in a university, school district, or other educational setting.
• Experience providing program coordination support in a university, school district, or other educational setting.
• Experience supporting educator preparation, student recruitment and retention activities, and other outreach initiatives.
• Experience working collaboratively with faculty, staff, students, and community partners.
• Experience coordinating events, meetings, workshops, including scheduling, communications, registration, purchasing, and on-site logistics.
• Experience collecting, maintaining, and reporting program or grant-related data.
• Proficiency with university information systems and Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
• Demonstrated ability to communicate effectively and professionally with diverse constituencies.
• Bilingual proficiency in English and Spanish.
• Ability and willingness to travel periodically for recruitment, outreach, and community-engagement activities, including occasional evening or weekend events.

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.