Administrative Assistant

Minimum Requirements

• High school diploma or its equivalent.
• Proficient computer and math skills with strong data entry skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Communication skills and positive interactions with a variety of customers (internal and external) and vendors required.
• Must possess a valid driver’s license and maintain an acceptable driving record.
• Must be able to work weekends.

Preferred Requirements

• Three to five years of administrative assistant and or clerking experience.
• Aggregate, Maintenance or Purchasing employment history for construction materials or manufacturing industry.
• Experience using JDE, spreadsheet servers, BI, Kronos.

Duties and Responsibilities

• Organizes and maintains files for Aggregate, Maintenance and Purchasing Departments.
• Updates and distributes various Aggregate, Maintenance and Purchasing Departments reports.
• Prepare New Miner and Site Specific Safety orientation materials and assist with orientation(s).
• Maintains Time and Attendance records; including input of daily and weekly time card(s) information into Time and Attendance program.
• Enters and makes updates to Maintenance Work Orders into the computer system.
• Takes part in the Inventory Control and Cycle Counting programs.
• Picks up, sorts and delivers incoming mail and correspondence.
• Assists divisional personnel as needed.
• Regular phone interactions, email and computer application work.
• Always work safely and take action to prevent any and all unsafe actions, processes, and behaviors.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Proficient working knowledge of MS Office (Word, Excel and Outlook) and able to learn additional required software programs.
• Able to work independently or with groups.
• Able to meet tight project deadlines while maintaining quality results.
• Utilization of personal computer, various software programs and other office equipment.