Administrative Assistant (Admissions & Medical Records)

Cobble Hill is seeking a friendly, organized, and detail-oriented Administrative Assistant to support both our Admissions and Medical Records departments in a full-time, dual-role position. This is an excellent opportunity for someone with strong administrative and customer service skills who enjoys variety and thrives in a fast-paced healthcare environment.

Position Details

• Position: Full-Time Administrative Assistant (Admissions & Medical Records)
• Schedule: Full-Time
  • 3 days per week: Medical Records
  • 2 days per week: Admissions
• Location: Brooklyn, NY
• Salary: $50,000 to $60,000 annually, based on experience

Responsibilities

Medical Records (3 Days per Week)

• Maintain accurate and confidential resident medical records.
• Process requests for medical records in accordance with HIPAA regulations.
• File, scan, and organize resident documentation.
• Assist with chart audits and ensure records are complete and compliant.
• Communicate with clinical staff regarding documentation needs.

Admissions (2 Days per Week)

• Assist the Admissions team with daily administrative and clerical tasks.
• Answer phone calls and greet visitors in a professional and welcoming manner.
• Help coordinate admissions paperwork and resident documentation.
• Communicate with hospitals, referral sources, residents, and families.
• Provide exceptional customer service throughout the admissions process.
• Assist with scheduling, data entry, filing, and other office duties as needed.

Qualifications

• Previous administrative experience required; nursing home or healthcare experience required.
• Experience with medical records or admissions in a healthcare setting is a plus.
• Strong customer service and communication skills.
• Knowledge of medical terminology and HIPAA regulations is preferred.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office and basic computer systems.
• Ability to work independently while collaborating effectively with multiple departments.

Why Join Our Team?

Become part of a compassionate and dedicated team committed to delivering exceptional care and outstanding service to our residents and their families. In this unique dual-role position, you'll play an important part in both welcoming new residents and ensuring the integrity of their medical records, making a meaningful impact every day.