Position Overview:
We are seeking an Administrative Assistant – Accounts Payable to provide administrative and accounting support within a utility operations environment. This position will assist with requisitions, purchase orders, invoice processing, data entry, recordkeeping, and general office support while maintaining accuracy and attention to detail.
The ideal candidate will have strong organizational skills, excellent communication abilities, and experience working with administrative processes, accounting systems, or related software.
Essential Duties & Responsibilities:
- Prepare requisition and purchase order paperwork, including attaching required vendor documentation into Munis.
- Prepare and process payment vouchers for invoices while reviewing documentation for accuracy.
- Answer, forward, and follow up on phone calls and written correspondence.
- Assist with visitor and gate call support.
- Collect, verify, and enter service and parts requisition data into the Computerized Maintenance Management System (CMMS).
- Assist with pricing adjustments and project close-out activities within CMMS.
- Maintain CMMS inventory records for accounting purposes.
- Maintain organized office operations, correspondence, and filing systems.
- Provide administrative support as needed, including scheduling meetings and rooms.
- Communicate effectively with internal teams and visitors.
Qualifications:
- High school diploma or GED required.
- One (1) year of related work experience required.
- Accounts Payable software experience (Munis) preferred.
- Proficiency with Microsoft Office Suite or related software.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to quickly learn Computerized Maintenance Management System (CMMS) software.
- Proficient in English.