Accounting, Accounts Payable, Administrative Skills, Billing, Bookkeeping, Budgeting, Card Processing, Communication Skills, Credit Cards, Editing, Finance, Financial Control, Financial Reporting, Financial Transactions, Funding, General Ledger Accounting, Head of Finance, High School Diploma, Interpersonal Skills, Microsoft Excel, Microsoft Office, Organizational Skills, Plan Meetings, Purchasing/Procurement, Staff Training, Support Documentation, Training/Teaching, Vendor/Supplier Selection, Writing Skills
EVANGEL UNIVERSITY
JOB DESCRIPTION
JOB TITLE: Administrative Assistant/Accounting Clerk
DEPARTMENT: Business and Finance
CLASSIFICATION: Hourly/Commensurate with education and experience
STATUS: Full-time/12 Mo. Staff
EU MISSION STATEMENT: Evangel University is a comprehensive Christian university committed to excellence in educating and equipping students to become Spirit-empowered servants of God who impact the Church and society globally.
JOB SUMMARY: The Administrative Assistant/Accounting Clerk reports to the Chief Financial Officer and is responsible for providing administrative support to the CFO and Accounting Department, processing university donations, administration of the credit card program and activity, execute banking transactions, providing payable accounts.
Key Responsibilities:
Administrative Support
- Coordination of the CFO's scheduling and communications
- Provide coordination and scheduling for the Accounting Department for meetings and training activities.
Accounting and Purchasing Functions
- Enter and record donations received by the university in the Raiser's Edge contribution system. Respond to inquiries from potential donors inquiring as to how they can execute contributions to the university. Reconcile donation transactions recorded with Advancement Department records and the general ledger.
- Prepare and record accounting entries related to perform banking transactions, credit card transactions, and other transactions under the guidance of the Controller and CFO
- Coordinate and administer university-issued credit cards, credit card activity, and credit card reporting. Ensure that all transactions have been appropriately accounted for by cardholders, proper approvals have been obtained and recorded, credit cards are collected from employees when no longer needed, approved credit cards are issued by the university's credit card provider, and conduct credit card training for new cardholders.
- Support by providing documentation and coordination of meetings, the training of university employees on the use of Colleague software for use in university accounting, budgeting, and purchasing. Support ongoing training of university personnel by responding to inquiries and coordinating Accounting Department staff support.
- As required, support the accounts payable process and team by creating new vendors in the system, performing follow-up communications to obtain additional needed information, and entering invoices for payment
Qualifications and Requirements
Education and Experience
- High school graduate - some accounting/bookkeeping education and/or training preferred.
- Experience in writing and editing professional communications.
- Demonstrated experience and success in a service-related role.
Skills and Competencies
- High level of comfort and competency working with numbers, finances, and financial communications.
- Highly organized and able to handle changing tasks and act decisively.
- Proficiency in Microsoft Office Suite. Experience in Excel is highly preferred.
- Ability to work in a fast-paced setting while keeping a calm and welcoming demeanor.
- Excellent communication and people skills.
Evangel University is an equal opportunity employer participating in the E-Verify program.