Administrative Assistant 4

Administrative Assistant

This position is located in the Shreveport Region Child Welfare department in Shreveport, LA. This position serves as the personal and confidential Administrative Assistant to the DCFS Area Director of Child Welfare Services for the Shreveport Region. The selected candidate will perform a variety of administrative functions.

If you are driven, collaborative, and ready to make an impact, this could be the opportunity for you!

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Minimum Qualifications:

Three years of experience in administrative services. Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification:

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

• Collects and prepares monthly reports such as Overtime, FMLA, Work plans, budget
• Develop and maintain a tracking/monitoring system for the timely submission of reports and documents.
• Obtain fingerprints for interns
• Compose and type routine correspondence
• Attend staff meetings
• Provide administrative support to Child Welfare managers and local office staff throughout the region
• Serve as contact person for IT Support, State Police, work orders, and technical equipment
• Performs related duties as assigned.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact: Laura Milstead laura.milstead.dcfs@la.gov

DCFS is an "Equal Opportunity Employer", and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.