Title: Administrative Assistant III
Client: Southern Company Services
Location: Atlanta, GA, 30308
Contract: 6 Months
Experience: 5–10 Years
Job Summary
We are seeking an experienced Administrative Assistant III to provide high-level administrative and office support to directors, managers, and staff in a fast-paced professional environment.
The ideal candidate will have strong experience with calendar management, meeting coordination, travel arrangements, email communication, action-item tracking, document preparation, event support, and office administration.
Key Responsibilities
- Provide administrative support to directors, managers, and staff.
- Manage calendars, appointments, meetings, and scheduling.
- Coordinate business travel arrangements and related logistics.
- Send, receive, and respond to professional emails and communications.
- Field and route telephone calls.
- Compile meeting notes and track action items.
- Send reminders and follow up on outstanding tasks.
- Plan meetings, including room coordination, logistics, and catering.
- Arrange deliveries and coordinate office-related requests.
- Support key employee events, including birthdays, illnesses, bereavements, and other special occasions.
- Manage office supplies and maintain appropriate inventory levels.
- Organize, maintain, and file administrative documentation.
- Prepare, review, analyze, format, and proofread documents, emails, presentations, and reports.
- Maintain spreadsheets, databases, presentations, and other business records.
- Prioritize daily workload and manage multiple competing deadlines.
- Provide proactive solutions to administrative and operational issues.
- Handle confidential and sensitive information professionally.
Required Qualifications
- 5–10 years of administrative, executive support, or office management experience.
- Strong calendar and meeting management experience.
- Experience coordinating travel and business logistics.
- Strong proficiency with Microsoft Office applications, including:
- Outlook
- Word
- Excel
- PowerPoint
- Experience working with spreadsheets, databases, and presentation software.
- Strong proofreading, document review, and written communication skills.
- Excellent organizational and time-management abilities.
- Strong attention to detail.
- Ability to learn new tasks and systems quickly.
- Ability to manage multiple priorities in a rapidly changing environment.
- Strong problem-solving and decision-making skills.
- Professional-level verbal and written communication skills.
Preferred Skills
- Experience supporting directors, senior managers, or executive-level professionals.
- Experience tracking action items and coordinating follow-up activities.
- Experience planning business meetings and employee events.
- Strong customer service and stakeholder-management skills.
Key Skills
Administrative Support | Executive Support | Calendar Management | Meeting Coordination | Travel Arrangements | Microsoft Outlook | Excel | Word | PowerPoint | Action Item Tracking | Meeting Notes | Event Coordination | Document Management | Proofreading | Office Administration