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Administrative Assistant 2 (IT)

Johnson Service Group

Atlanta, GA

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JOB DETAILS
SKILLS
Administrative Skills, Administrator Documentation, Alliance/Partner Management, Billing, Business Solutions, Calendar Management, Catering Services, Cellular Telephone, Communication Skills, Continuous Improvement, Detail Oriented, Equipment Maintenance/Repair, Follow Through, High School Diploma, Human Resources Software, Interpersonal Skills, Inventory Management, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Office Equipment, Oracle Financials, Organizational Skills, Plan Meetings, Presentation Software, Presentation/Verbal Skills, Pricing, Printers, Problem Solving Skills, Proofreading, Property Maintenance, Record Keeping, Records Management, Reimbursement, Spreadsheets, Time Management, Travel Planning, Word Processing, Writing Skills
LOCATION
Atlanta, GA
POSTED
1 day ago

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an Administrative Assistant with at least 3 years of experience in managerial support, to fill a contract position in Atlanta, Georgia. Pre-testing will be required. 

JOB SUMMARY
 
  • 3-5 Years The Administrative Assistant will perform administrative and office support activities for multiple professionals, including managers, managing directors, and partners.
  • The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders.
  • Strong calendar management, making travel arrangements, using various software, including word processing spreadsheets, databases, and presentation software, reading, analyzing, and proofing documents, emails, presentations, etc. needs the ability to learn tasks quickly, pay attention to detail, and keep up with a fast-paced working environment.
  • Ability to organize a daily workload by priorities must be able to meet deadlines in a fast-paced, rapidly changing environment.
  • A proactive problem-solving approach is required, as well as strong decision-making abilities and professional-level verbal and written communication skills.

JOB REQUIREMENTS
 
  • High school diploma required; associate or bachelor’s degree is desirable.
  • Minimum of 3 years’ experience in an administration assistant role or relevant experience.
  • Ability to use Microsoft Office products including Outlook, Word, Excel, and PowerPoint.
  • Ability to work independently on routine administrator tasks using business office systems for processing expense accounts, timekeeping, and managing various other responsibilities.
  • Possess good interpersonal, communication, and organizational skills.
  • Capable of making sound decisions within job scope with minimal supervision.
  • Flexible and organized.
 
JOB RESPONSIBILITIES
 
  • Proactively manage access to Directors and General Managers (calendar, cell phone, etc.)
  • Coordinate travel and meeting arrangements including schedules, facilities, and catering as requested, for management within PSS
  • Perform or support timekeeping activities for PSS teams
  • Be proficient in Oracle financials and HR application to effectively process invoices, expenses, time keep, etc.
  • Periodically review department charges to ensure fair and appropriate pricing (telecom, supplies, coffee, etc.)
  • Organize and maintain administrative records, efficiently utilizing filing space and observing appropriate retention requirements
  • Administer document storage and retention of records
  • Procure and organize office and printer supplies
  • Maintain office equipment inventory and coordinate maintenance needs with building services
  • Assist as requested in developing documents, presentations, and other work products
  • Provide support as requested to aid in meeting planning and activities (copy, distribute, file, transmit, etc.)
  • Serve as the primary contact for I-9 verification within the department(s)
  • Assist in coordinating interview packets, interviews, and job announcements etc. 
  • Assist in producing training materials and coordinating training classes as needed
  • Ensure timely and accurate messages to department personnel
  • Arrange for offices, equipment, access, etc. to help new employees onboard
  • Coordinate/assist with recurring meetings and employee recognitions (birthdays, anniversaries, Lunch n Learn, etc.); assist with creating presentations as needed
  • Support PSS Employee Engagement and the Engagement and Support team as needed
  • Assist other admin assistants as needed
 
Behavioral Attributes
 
  • Exercises independent judgment, confidentiality, and discretion and is able to work with minimal direction
  • Effectively communicate with the leadership team on status of projects and hurdles 
  • Adapts quickly to changing conditions and effectively manages multiple priorities
  • Delivers assignments with a high degree of accuracy and timeliness without follow-up
  • Anticipates group needs and proactively seeks solutions
  • Builds rapport with other administrative assistants in Operations and other stakeholder organizations
  • Exhibits Company’s “Our Values”
    • Safety First - We actively care about the safety and well-being of our employees, customers and communities. Safely approaching every job, every day, always comes first.
    • Intentional Inclusion - We are One Team, working to foster a culture of belonging and ensuring our diverse team feels valued. Investing in an equitable culture benefits employees, customers, communities and shareholders.
    • Act with Integrity - We act with honesty, respect and fairness, demonstrating trustworthiness in all we do. We are true to our word and follow through on our commitments
    • Superior Performance - We keep customers at the center of everything we do, with a focus on continuous improvement. We provide exceptional service, delivering innovative solutions that benefit our customers, communities, investors and the environment.

Notes on Pre-Testing:

There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team.
  • The first assessment will be automatically sent to you via email once you submit your application.
  • If you successfully pass the first, the second assessment will be sent to you shortly afterward.
Important: Both assessments must be completed within their designated time frames to remain eligible for consideration.


This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.


JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.     #D650

About the Company

J

Johnson Service Group

At JSG, We Understand People

It is our mission to empower people, help our clients reach their goals, and hire motivated individuals.

Since our start in 1984, we’ve worked hard to establish our present position as the most effective cross-industry staffing and consulting solution available.

Headquartered in Chicago, IL with local offices throughout the United States and Canada, JSG proudly serves a diverse range of industries with the right solutions to help clients reach their company goals. Our client-centric approach enables us to create personalized solutions for businesses in need of top-tier talent.  Our dedication doesn’t stop at our clients. We strive to connect candidates with opportunities that match their skills and goals. More than just a go-between, we are a dependable bridge, uniting top talent with suitable opportunities, facilitating shared opportunities and growth.

COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1984
WEBSITE
https://www.jsginc.com/

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