Administrative Assistant 2

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an experienced Administrative Assistant to fill a short term contract assignment in Atlanta, GA. The ideal candidate has high initiative, is eager to learn and not afraid to ask questions, and values working with a variety of people that have different support needs.

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an experienced Administrative Assistant to fill a short term contract assignment in Atlanta, GA. Pre-employment clerical testing will be required for chosen candidates. 

JOB SUMMARY 
 

• The department includes a large team that is responsible for a wide variety of job functions, from laboratory work to office work to field work to project management.
• The Administrative Assistant position requires working in a fast-paced and collaborative environment.
• The position will support teams based at the Atlanta, GA office
• As such, the position will also spend time at the Corporate Office at some regular frequency as needed.
• The ideal candidate has high initiative, is eager to learn and not afraid to ask questions, and values working with a variety of people that have different support needs.
• The position is responsible for administrative functions including but not limited to: 

•    Employee time processing 
•    Preparing monthly procurement card expense statements 
•    Calendar management, planning and organizing meeting arrangements and
      catering. 
•    Set up and break down of meeting rooms; Overall support of meetings and
     coordination/ approval of meeting space requests.
•    Invoice reconciliation and processing | check requests. 
•    Purchase Requisition, Purchase Order, and Supply Chain logistic support. 
•    Video conference and conference bridge scheduling, set-up, and coordination 
•    Making travel arrangements 
•    Maintaining SharePoint sites 
•    Preparing presentations and communications 
•    Ordering office and breakroom supplies 
•    Filing, faxing, copying. 
•    Answering phones and taking effective messages
•    Answering the building door/gate call bell and managing visitor access 
•    Maintaining S: Drive, Teams or SharePoint access and Outlook distributions
     lists
•    Budget preparations and tracking / monthly accruals, as needed. 
•    Performing notary responsibilities, as needed
•    Other department specific requirements, as needed. 


Job Requirements 


•    High School Diploma or GED required. 
•    Secretarial/administrative experience in a busy, demanding environment is
     highly preferred. 
•    Experience in supporting a large department is highly desired. 
•    Experience with timekeeping, expense reporting, and reconciliation, arranging
     travel, and coordinating meetings, as necessary. 
•    Experience taking initiative and being an initiative-taker in day-to-day
     responsibilities. 
•    Qualification of Pre-Employment Clerical Test 
•    Administrative/clerical certification such as Certified Professional Secretary
     (CPS) or Certified Administrative Professional (CAP) is desired but not
      required.
•    Possessing a Notary Stamp/ Certification is highly desired but not required.


Knowledge, Skills, and Abilities


•    Ability to professionally represent the department, including professional
     interactions with executives, managers, peers, department employees,
     vendors, and other business partners. 
•    Ability to multi-task, to organize, prioritize and perform activities from multiple
     personnel at various levels within the department, determine priorities, and
     meet the needs of the organization within the required deadlines and with
     minimal supervision. 
•    Ability to manage calendar, travel, inbox, and incoming calls with minimal
     distractions, while ensuring the manager remains abreast of daily activities
     and requests. 
•    Ability to confidentially screen emails, upon request, and the ability to
    proactively prioritize the handling/processing of requests. 
•    Must be an effective team player that is able to build and maintain strong
     relationships with other Executive/Administrative Assistants and across the
    Company and provide back-up support to others as needed. 
•    Proven ability to produce accurate results with attention to detail in a timely
     manner, independently, and with minimal supervision and direction. 
•    Must possess excellent customer service, time management, phone,
     interpersonal, and communication skills. 
•    Demonstrated proficiency using Microsoft Office products (Word, Excel,
     Power Point, Access, and Outlook) 
•    Ability to leverage resources to pull together and provide relevant, appropriate
     information around business needs/issues, and create effective PowerPoint
     presentations utilizing such data. 
•    Proficiency in or ability to learn various company systems and tools,
     including for timekeeping, expenses, travel, and purchase orders and
     invoicing. 
•    Must utilize good judgment and decision-making skills to either involve
     leadership or make independent decisions, as appropriate. 

Behavioral Attributes

•    Possess and display behaviors consistent with company values
•    Sustained professional demeanor. 
•    Maintain confidentiality of sensitive information. 
•    Maintain a customer service mindset. 
•    Demonstrate flexibility and adaptability to changing priorities. 
•    Demonstrate initiative and drive to deliver positive results. 
•    Must be a collaborator that is customer focused and service oriented. 
•    Able to exercise independent judgment and discretion and able to work with
     minimal direction.
 

This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.             #D650