| Location | Utica, NY |
| Salary | $42,209–$61,076 Per Year |
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Review Vacancy
Date Posted 09/14/26
Applications Due09/28/26
Vacancy ID223984
NY HELPYes
AgencySUNY Poly
TitleAdministrative Assistant 1/Trainee 1/Trainee 2 (NY HELPS) - Development Office
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeNS
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $42209 to $61076 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Oneida
Street Address 100 Seymour Rd.
City Utica
StateNY
Zip Code13502
Duties Description The Administrative Assistant 1 provides administrative support to the Vice President for Advancement, with primary responsibility for maintaining the donor database and ensuring accurate constituent and gift records. Additional responsibilities include donor acknowledgements and impact reporting, meeting coordination and minutes, financial reporting, recordkeeping, and assisting with the Foundations annual audit.
Responsibilities include, but are not limited to:
Donor Database Management and Reporting. Maintains and manages accurate constituent and gift records in Raisers Edge, including data entry, updates, gift and pledge processing, coding, and record maintenance. Ensures the accuracy and integrity of donor data, generates reports and mailing lists as requested, prepares monthly financial reports, and assists with reconciliation and the annual audit process.
Administrative and Board Support. Provides administrative support to the Vice President for Advancement, including scheduling meetings, preparing agendas and meeting materials, taking and transcribing meeting minutes, coordinating distribution of Board and committee materials.
Donor Stewardship and Advancement Support. Supports donor acknowledgement and stewardship activities, including preparing and processing gift acknowledgement letters, assisting with donor impact reports, maintaining donor recognition information, and contacting scholarship recipients and other students to obtain thank you letters and impact information. Assists with donor and alumni correspondence and other communications and projects.
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) - For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below:
Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.
Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.
Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.*Certification (e.g., IAAP Certified Administrative Professional) or associates degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Note: Appointment may be made at a traineeship level at the discretion of the agency and based on the qualifications of the candidate. Two-year traineeship (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $42,209 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $47,110) leading to Administrative Assistant 1, Grade 11 ($49,841).
Competitive Qualifications:
Reachable on the appropriate Civil Service list.
Reassignment & Transfer Opportunities: Current New York State employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee or Administrative Assistant 1.
Additional Comments If interested in this position please apply via the link below:
http://sunypoly.interviewexchange.com/jobofferdetails.jsp?JOBID=204793
Some positions may require additional credentials or a background check to verify your identity.
Name Lindsey Steppello
Telephone 3157927188
Fax 3157927801
Email Address steppel@sunypoly.edu
Address
Street 100 Seymour Rd.
City Utica
State NY
Zip Code 13502
Notes on ApplyingIf interested in this position please apply via the link below:
http://sunypoly.interviewexchange.com/jobofferdetails.jsp?JOBID=204793
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