Administrative Assistant 1 4P/209

Administrative Assistant 1

Location: Alabama Power Corporate Headquarters – Birmingham, AL Position Type: Contract, On-Site Client- Alabama Power Duration- 3 Years

Job Summary

The Administrative Assistant 1 provides administrative and clerical support to the Revenue Accounting Leadership Team, supporting staff located across the state. This role requires strong communication, organizational, and interpersonal skills, along with the ability to manage multiple priorities and projects efficiently. The ideal candidate is professional, dependable, and capable of working both independently and collaboratively in a fast-paced environment. Occasional travel may be required.

Key Responsibilities

• Support the Revenue Accounting Leadership Team with daily administrative tasks and correspondence.
• Coordinate and plan corporate events/functions, collaborating with internal and external contacts.
• Process invoices, expense accounts, and timekeeping entries accurately and in a timely manner.
• Assist with document preparation, calendar management, meeting scheduling, and follow-up.
• Maintain confidentiality of sensitive financial and personnel information.
• Organize and prioritize multiple tasks and requests from internal and external clients.
• Communicate effectively with colleagues at all levels and with external vendors/partners.

Education & Experience

• High School Diploma or equivalent required.
• Minimum of 2 years of clerical, administrative, or customer service experience required.

Knowledge, Skills & Abilities

• Experience in invoice processing, timekeeping, and expense account management.
• Familiarity with accounting systems (Oracle experience is a plus).
• Proven ability to manage time effectively, handle multiple projects, and prioritize tasks.
• Experience working in a fast-paced environment with minimal supervision.
• Strong interpersonal skills and ability to build relationships with internal and external clients.
• Event planning experience for large groups is desirable.
• Excellent verbal and written communication and a positive, customer-focused attitude.
• Strategic thinker and problem solver, with a desire to learn and grow.

Software Proficiency

• Required: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Desired: Advanced Excel (pivot tables, reporting tools).
• Preferred: Enterprise solutions such as Maximo, MRS, and Oracle.

Additional Requirements

• Must demonstrate professional demeanor, confidentiality, flexibility, and adaptability.
• Ability to work collaboratively in a diverse team environment.
• Ability to exercise independent judgment with minimal oversight.
• Self-motivated with a commitment to exceptional customer service.