Administrative Analyst

Job Title: Administrative AnalystJob Description

This role provides comprehensive administrative and procurement support to a busy department, including calendar coordination, timekeeping, expense reporting, and purchase order processing. The Administrative Analyst manages day-to-day operational tasks, ensures accurate documentation, and helps the department operate efficiently and on schedule.

Responsibilities

• Provide day-to-day administrative support to the department, ensuring smooth and efficient operations.
• Manage calendars for leaders and team members, including scheduling and coordinating meetings, appointments, and department activities.
• Coordinate department meetings and events, including preparing materials, tracking attendees, and arranging logistics.
• Perform accurate data entry for administrative, procurement, and financial records.
• Support timekeeping processes by collecting, reviewing, and entering time records in a timely and accurate manner.
• Assist with expense reporting by gathering documentation, preparing reports, and submitting them for approval.
• Process invoices by reviewing for accuracy, coding appropriately, and routing for approval and payment.
• Create and route Purchase Requests (PRs) and Purchase Orders (POs), ensuring proper documentation and approvals.
• Use Oracle and related systems to support procurement, invoicing, and financial tracking activities.
• Prepare, edit, and maintain documents, spreadsheets, and presentations using Microsoft 365 applications.
• Monitor multiple priorities and deadlines, proactively organizing work to meet commitments.
• Communicate clearly and professionally with internal stakeholders to resolve issues and obtain required information.
• Maintain accurate records and files for administrative, procurement, and financial documents.
• Identify opportunities to improve administrative processes and recommend more efficient practices.

Essential Skills

• Proven experience in administrative support, including calendar management, data entry, and general office coordination.
• Hands-on experience with procurement-related tasks such as processing invoices and creating PRs and POs.
• Demonstrated ability to coordinate department activities and meetings.
• Experience supporting timekeeping and expense reporting processes.
• Strong working knowledge of Microsoft 365, including Outlook, Excel, Word, and related tools.
• Working knowledge of Oracle or similar enterprise systems to support procurement and financial processes.
• Excellent attention to detail with a focus on accuracy in data entry and documentation.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels.
• Ability to independently manage multiple priorities and deadlines in a fast-paced environment.
• Strong organizational and time management skills.

Additional Skills & Qualifications

• Previous experience supporting a corporate or large organizational environment.
• Familiarity with purchase requisition and purchase order workflows and approval processes.
• Comfort using various Microsoft 365 collaboration tools to support team communication and document sharing.
• Demonstrated ability to identify and resolve administrative issues proactively.
• Ability to adapt to changing priorities and handle a variety of tasks with minimal supervision.

Work Environment

This position is based at a corporate headquarters in a downtown office setting. The anticipated schedule follows a hybrid model, with four days in the office and one day remote each week. Standard hours are flexible, typically either 8:00 a.m. to 5:00 p.m. or 7:00 a.m. to 4:00 p.m. The role uses Microsoft 365 and Oracle systems on a daily basis and involves regular interaction with internal stakeholders in a professional office environment.

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Application Deadline

This position is anticipated to close on Nov 19, 2026.

Workplace Type

This is a fully onsite position in Birmingham,AL.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.